Experience:
3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
10/16/2019
Job Category:
Other
Event Manager
(This job is no longer available)
Opus Agency | Seattle, WA
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Job Description

WHAT WE ARE LOOKING FOR

The Event Manager will serve as event lead on several medium to large scale events, simultaneously. This position manages events in their entirety, in some cases independently and in other cases leading a team of one or more people. Event Managers lead and supervise Opus Agency employees (Event Coordinators, Event Assistants, interns, and members of Registration Dept.) on projects and ensure that planning schedules are met, budgets are balanced, correct Opus processes are being implemented, and that client needs are anticipated and exceeded.

This is a client-facing role, which will work directly alongside Event Management and Registration personnel to deliver unforgettable experiences and delight our Fortune 100 & 500 corporate clientele, which include Microsoft, Nike, LinkedIn, T-Mobile, and Facebook.

YOU SHOULD HAVE

* 3-5 Years of Event Management experience is required, depending on type of experience.
* Management of, at minimum, a 500-person event. Please specify events worked on and role in resume.
* Bachelor's Degree from four-year institution is preferred.

ESSENTIAL RESPONSIBILITIES

* Independently manages and supervises all assigned tasks on a variety of events including multi-day events.
* Demonstrates outstanding leadership, expertise, management and consultation skills when conducting business with clients, vendors and Opus team members.
* Exhibits exceptional critical thinking and problem-solving capabilities
* Strong analytical skills and experience working with complex data
* Ability to anticipate areas of risk and implement creative solutions
* Effectively manages a high volume of work and consistently provides a high quality of work output
* Meets on a regular basis with members of project team to discuss project progress, challenges and solutions.
* Develops accurate budgets, obtains written client approval and maintains timely updates preventing budget overruns and increasing client expenditure awareness.
* Maintains independent working relationships and establishes excellent customer service with clients and vendors.
* Works with vendors in securing needed materials on time, within budget and meeting requested specifications.
* Maintains contact with designated clients, quarterly at minimum, regardless of project activity, with the goal of attaining additional business.
* Works with sales, account management, and proposal writer to develop proposals and contracts.
* Manages project finances and employee time.
* Records/Reviews project time and expenses, ensures clients are invoiced monthly as appropriate, tracks jobs to completion and account closure.
* Maintains a thorough knowledge of Opus event operating procedures and the overall operation of the company.
* Actively participates and contributes to department meetings, trainings, initiatives, and committees
* Able to effectively prioritize and delegate to staff above and below this position.
* Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.
* Actively participate in weekly staff and department meetings, and able to lead training sessions as required.
* Follows established policies and procedures for appearance, timeliness and safety.

QUALIFICATIONS

* Microsoft Office suite program experience preferred (especially Outlook, Excel, OneNote)
* Displays strong critical thinking, organizational, and analytical capabilities.
* Strong project management skills. Strong budget management skills.
* Demonstrate strong verbal and written communication, presentation skills, email & memo writing.
* Ability to effectively prioritize workload on multiple projects & events simultaneously.
* Ability to work with and around client ambiguities
* Can provide effective recommendations, along with execution of promised deliverables
* Successfully perform in high stress, fast-paced environment.
* Accept changes with short notice and tolerate frequent interruptions.
* Work cooperatively with other employees, vendors, and clients.
* Portray professional presence through superior communication, presentation, promptness, and appearance.

TRAVEL

* 20 per cent annually (National and or international)

WHAT YOU CAN EXPECT IN RETURN

* Full-time position
* Flexibility in schedule
* Structured opportunities for career advancement
* Health and Dental Insurance
* Healthcare Reimbursement Accounts such as HSAs and FSAs
* 401K with employer match
* Flexibility in work schedules
* Commuter transit assistance
* Paid Time Off and Holidays
* Fully stocked kitchen with snacks & beverages

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.