No experience
Employment Type:
Full time
Job Category:
PreAward Specialist
Montana State University, Inc | Bozeman, Montana
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Job Description

The Pre-Award Specialist in the Office of Sponsored Programs (OSP) supports the research mission of MSU by assisting administrators, faculty and staff in their efforts to seek funding through grants and contracts by providing expertise in proposal preparation and submission. This position is responsible for identifying funding sources, analyzing funding opportunities, disseminating funding opportunity information to Principal Investigators (PI's), proposal preparation, and ensuring that MSU is in compliance with federal, state, private and university rules and regulations related to the grant submission process. If successful, the impact to campus is increased funding and national reputation.

Duties and Responsibilities

Research and identify funding opportunities for MSU researchers by utilizing multiple search engines and data bases (such as SPIN, Grants.gov, various federal agencies). Selecting suitable opportunities requires knowledge of MSU's research areas, capacity, and strategic plan for the research mission of the institution. A high level of judgment is required to determine specific eligibility criteria and to align funding opportunities with program/project priorities. Careful and accurate analysis of potential grant opportunities is essential to make the best use of Principal Investigator time and resources.
Prepare and disseminate weekly Funding Opportunity Announcement (FOA) on behalf of the Vice President for Research and Economic Development (VPRED) for campus wide distribution to faculty and staff researchers. Since this announcement is directed to all of campus and represents the VPRED, utmost attention to every detail is required. Deadline dates, times, and proposal requirements must be correct to maximize potential for successful proposal submissions.
Assist with proposal preparation by providing information and expertise on specific funding opportunities, regulations and procedures for a wide variety of potential sponsors. Currently OSP works with approximately 250 different sponsors from federal, state and private sources, each with unique criteria, rules and regulations.
Coordinate proposal submission, including limited submission proposals (current proposal volume is ~ 1,000 proposals submitted annually). Must have knowledge of how 26 different federal agencies accept proposals via a variety of portals and websites. Must know how to access various forms, templates, and assurances, and to ensure that all proposal documents are prepared and submitted in accordance with sponsor, state and university regulations and deadlines.
Prepare and generate reports related to proposal activity required for tracking and reporting to the VPRED, deans, department heads and ad hoc reporting as requested.
Provide training to administrators, faculty, staff and students regarding pre-award grant activities.

List any secondary duties assigned to this position.

Maintain data on various federal, state and private funding sources.
Collaborate with OSP to monitor agency requirements in pre-award areas and assists in developing and implementing internal operating policies, procedures and systems to ensure maximum funding opportunities for MSU and compliance with funding sources.
Provide strategic advice on grantsmanship and proposal development.
Support collaborative networks in research, both internal and external to the institution.
Coordinate new faculty visits for Director of OSP.
Advise OSP staff of upcoming deadlines and changes to pre-award requirements.
Assists users of MSU's electronic proposal routing system with establishing access to system. Currently there are 865 actives users.
Proofread and edit proposals as requested by faculty, and when necessary assist in final preparation and submission.
Coordinate workshops and presenters from federal and state agencies.
Interpret agency proposal requirements and provides advice as needed.
Contact agency program officers as needed.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree in related field or an equivalent combination of education and/or experience.
Working knowledge of federal, state and private funding agency policies and procedures, including OMB Circulars.
Demonstrated skill using search engines and databases to identify funding opportunities.
Experience preparing multi-year grant budgets and budget justifications.
Proficiency in Microsoft Office products including Excel, Outlook, Word and PowerPoint.
Experience developing and providing instruction and training at all levels, both individually and in a classroom setting.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Master's degree in a related field.
Familiarity with current research projects and programs as well as the strategic plan for research at MSU.
Experience writing, editing, assembling and submitting grant applications to federal, state and private funding agencies.
Experience using e-Proposal Clearance Forms.
Experience with electronic proposal submission processes.
Experience with Banner Finance and HR modules.
Record of exceptional accuracy and attention to detail in work product.

The Successful Candidate Will

Be able to work effectively under pressure, both independently and as part of a team, to meet inflexible deadlines and to prioritize responsibilities in a dynamic environment.
Have exceptional written and oral communication, presentation and interpersonal skills.
Work effectively with a broad range of constituencies including university administrators, faculty, staff, students, and funding agencies.
Possess personal energy, integrity, and vision.
Demonstrate commitment to excellence in customer service and performance.
Demonstrate ability to interpret and effectively communicate policies and procedures, both verbally and in writing.
Represent Research and Economic Development and the Office of Sponsored Programs in a professional and courteous manner.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

This position has supervisory duties?