Experience:
3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
6/8/2019
Job Category:
Accounting
Office Coordinator / Accounts Payable Assistant
(This job is no longer available)
VACO/Warner Music | Atlanta, GA
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Job Description

Job Description

Vaco is seeking an Office Coordinator with Accounts Payable experience/interest for a great client in the Buckhead area. This role is designed to support the main office function with administrative and accounting support. This is a Direct Hire opportunity with a target salary range of $45k-$50k.

Job Duties:

Accounts Payable

* Organize, process and upload 50+ A/P invoices per day within Yardi Payscan module
* Code invoices and accounts as required; perform detailed reconciliation; and process account transactions in an accurate and timely manner
* Interact with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
* Responsible for adding new vendors and updating existing vendors
* Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
* Maintain accurate A/P records and files to ensure compliance with IRS rules
* Assist with the annual filing of FORM 1099 for vendors and partners

Office Coordinator

* Manage incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.)
* Responsible for answering the main phone line and handling customer inquiries
* Assist with planning and coordinating company and customer events to include; weekly office lunches, holiday parties, etc.
* Handle new hire office administration including reassigning office space, ordering access cards, copier set-up, phone line set-up, business cards and schedule headshots
* Manage office supply inventory and place orders for marketing materials
* Serve as primary contact for landlord's property management and building security
* Handle executive's travel arrangements including; airfare, hotel, car and dining, when requested
* Manage all office vendor relationships including researching and assessing potential vendors, preparing recommendations for senior leadership, negotiating contracts and overseeing the ongoing vendor relationship for (internet/phone, copiers, delivery services, office furniture, other equipment etc.)

Requirements:

* Bachelor's degree or equivalent experience required
* 3+ years working in Accounts Payable, combined with Administrative experience, required
* Experience evaluating and negotiating with vendors, preferred
* Experience booking executive travel, preferred
* Proficiency in the use of Microsoft Office and Windows, required
* Handle confidential information in a sensitive and professional manner, required
* Excellent verbal, written, and interpersonal communication skills, required
* Ability to manage multiple tasks under strict deadlines while working independently, required
* Ability to interact professionally with all levels of the organization, required
* Exceptional organizational, quantitative and problem-solving skills required
* Exceptional attention to detail, required
* Ability to approach problems both logically and creatively, required
* A drive to exceed expectations and be part of a dynamic growing organization, required
* An energetic self-starter with a "can-do / whatever it takes" attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required
* Someone who can juggle many competing priorities at once, preferred
* Someone who is resourceful, conscientious, and takes personal pride in their work, preferred
* Utilize discretion and good judgement in evaluating, recommending and negotiating with vendors, preferred

Vaco is seeking an Office Coordinator with Accounts Payable experience/interest for a great client in the Buckhead area. This role is designed to support the main office function with administrative and accounting support. This is a Direct Hire opportunity with a target salary range of $45k-$50k., Accounts Payable * Organize, process and upload 50+ A/P invoices per day within Yardi Payscan module * Code invoices and accounts as required; perform detailed reconciliation; and process account transactions in an accurate and timely manner * Interact with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues * Responsible for adding new vendors and updating existing vendors * Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies * Maintain accurate A/P records and files to ensure compliance with IRS rules * Assist with the annual filing of FORM 1099 for vendors and partners Office Coordinator * Manage incoming and outgoing mail and packages (UPS, FedEx, USPS, etc.) * Responsible for answering the main phone line and handling customer inquiries * Assist with planning and coordinating company and customer events to include; weekly office lunches, holiday parties, etc. * Handle new hire office administration including reassigning office space, ordering access cards, copier set-up, phone line set-up, business cards and schedule headshots * Manage office supply inventory and place orders for marketing materials * Serve as primary contact for landlord's property management and building security * Handle executive's travel arrangements including; airfare, hotel, car and dining, when requested * Manage all office vendor relationships including researching and assessing potential vendors, preparing recommendations for senior leadership, negotiating contracts and overseeing the ongoing vendor relationship for (internet/phone, copiers, delivery services, office furniture, other equipment etc.)