3-5 years of experience
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Employment Type:
Full time
Job Category:
HR Administrative Assistant
(This job is no longer available)
Forms and Surfaces | Phoenix, AZ
Grad Date

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Job Description

Forms+Surfaces designs and manufactures architectural products used in public spaces around the world. From walls and elevator interiors to site furnishings and lighting, our line invites creativity and provides real-world solutions to the challenges our customers face. Based in Pittsburgh, PA we are currently in need of an experienced HR Administrative Assistant for our Phoenix, AZ (West Valley) locations.

We are looking for a hardworking and reliable HR administrative assistant to join our ambitious Human Resources team!

If you are passionate about HR operations and you would like to give your contribution to creating a great company culture, this is the right position for you.

Your job will be to support the work of the HR department by performing a variety of tasks. In this position, your primary duty will be to collect and manage all data pertaining to a business' employees, but you will also be involved in the recruiting, hiring, training, engagement and well-being of our AZ employees.

HR Administrative Assistant job duties and responsibilities

* Provide administrative support for HR executives
* Organize, compile, update company personnel records and documentation
* Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off
* Help in payroll management, preparation, and payment
* Prepare, manage and store paperwork for HR policies and procedures
* Answer employees' questions and provide the requested information
* Maintain schedule and coordinate calendar activities
* Assist recruiters in posting job ads on careers pages and processing received resumes
* Answer telephone calls and provide needed information
* Create reports for senior management
* Help organize and manage new employee orientation, onboarding, and training programs
* Assists employees and supervisors with the basic interpretation of HR policies and procedures.

HR Administrative Assistant job requirements

* Previous working experience as an HR administrative assistant for 3-5 years
* Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software
* Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms)
* Familiarity with labor laws
* Excellent organizational and time-management skills
* Act as a reliable and supportive team member
* BS in human resources or similar relevant field or 5-7 years of related work experience. SHRM or HCI certification is a plus!
* Excellent communications and interpersonal skills
* Data-driven mindset
* Experience with recruitment marketing


* Communication.
* Critical Evaluation.
* Relationship Management.
* Ethical Practice.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee regularly works both in an office and a manufacturing (plant) setting. The selected candidate should have a manufacturing background and be comfortable on the plant floor.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.


Must be willing to train in the Pittsburgh, PA home office and travel to the Pittsburgh areas 2-3 times per year.