1-3 years of experience
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Employment Type:
Full time
Job Category:
Administrative Assistant 1
(This job is no longer available)
Westech Inc | Slc, UT
Grad Date

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Job Description

WesTech Engineering has an immediate need for a full-time Administrative Assistant 1 to assist the group members, including the Group Leader, Project Manager, Estimators, Designers, and others as needed with assigned tasks.

Key Responsibilities:

* Distribute daily and weekly reports and schedules to group members
* Help prepare and ship submittals, operation and maintenance (O&M) manuals, inspection packets, and other manuals as needed
* Gather material and prepare project folders
* Responsible for keeping track and updating group reports
* Responsible for answering phones and directing customers to the appropriate person
* Coordinate work and tasks with other departments
* Assist estimators as needed, i.e. filing, emailing, etc.
* Responsible for organizing group functions and parties.
* Coordinate and schedule field service personnel travel.
* Backup for purchasing.

Special knowledge, skills and abilities required:

* Possess excellent computer skills: 2007-10 Microsoft Office; Word, Excel, and Outlook
* Must have strong communication skills, including: clear verbal communication, logical written communication, and ability to listen and integrate what is said
* Ability to work well with others in an office environment and maintain a positive attitude.
* Good clerical skills. Typing 40+ wpm
* Pleasant phone and interpersonal skills
* Must be detail oriented and well organized
* Willing to accept responsibility over a variety of tasks and follow-up to completion
* Ability to assess tasks, prioritize and improve efficiency

Special knowledge, skills and abilities preferred:

* Proofreading/editing skills
* Strong math skills
* Adobe Writer

Education/experience required:

* High School Graduate or equivalent
* 2+ years of work experience in similar position

Preferred Education/experience:

* College courses and/or degree
* Experience working with engineering companies

Physical Requirements:

* Sitting, bending, moving around facility, talking, hearing, seeing, working at computer/desk.