Experience:
3-5 years of experience
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Employment Type:
Part time
Posted:
9/13/2018
Job Category:
Maintenance
Part Time Facilities Assistant
(This job is no longer available)
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Job Description

Job Title: Facilities Assistant

Reports To: Facilities Manager

Classification: Part Time- Non-Exempt

Summary:

The Facilities Assistant aids the Facilities Manager in the daily operation and maintenance needs of Houston Ballet Center for Dance and associated properties.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned;

* Assist with acquisition, installation, operation, maintenance, repair and performance of building systems, building structures, permanent interiors, furniture, equipment, grounds and exterior elements.
* Perform daily, weekly and/or monthly inspections of building to determine any preventive or corrective maintenance needed. Maintain cleanliness and order of public areas, office equipment, exercise equipment and company vehicle.
* Respond to and resolve general housekeeping issues needing immediate attention during regular business hours. Respond to after-hours facility related emergencies and determine appropriate course of action to resolve issues. Report all major facility issues that are not immediately repairable to the Facilities Manager. Develop and manage appropriate inventories of supplies needed to maintain the building systems and equipment, coordinating with the Accounts Payable Manager, as necessary.
* Coordinate with Facilities Manager in the scheduling and rental of the Dance Lab and other parts of facility, as applicable, including rental agreements, verification of certificates of insurance, rental payments, and staffing for events. Assist with the set-up and break down of meetings and events.
* Locate and coordinate vendors for service, inspections and repairs, including managing contractors/vendors performing facility work, processing invoices and tracking facilities expenses.
* Document, maintain and assign parking in building and adjacent lot parking spaces according to procedures, including creating and printing parking vouchers for staff, visiting artists, orchestra, wardrobe and any other visitors, as necessary.
* Coordinate with the Human Resources Manager or Coordinator and the Director of IT in the issuing, collecting, and documentation of building badges, parking cards, keys and other miscellaneous ballet property for new hires, exiting/terminated employees and students.
* Acts as a member of the Houston Ballet Safety Team, focusing on educational activities including regular facility evacuation drills, coordination of AED and First Aid/CPR certification and documentation, assessment and coordination of safe working conditions in all Houston Ballet facilities.
* Ensure that all system and building permits, certificates and licenses are kept up to date and posted in the appropriate places.
* Assist the Facilities Manager in the timely completion or resolution of facility related requests including office relocations, material moves to storage space and storage space allocation, as applicable.
* Coordinate and, if necessary, handle deliveries at loading dock.
* Manage reservations, issuing of keys and ensuring compliance of policy in regards to Company vehicle. Scheduling and overseeing maintenance of company vehicle including registration and annual inspection.
* Other job related duties as assigned.

Qualifications:

* Bachelor's Degree in related field OR High School Diploma with 3 years of equivalent job experience.
* Basic understanding of HVAC, plumbing, electrical, and security systems.
* Ability to understand architectural drawings.
* Experience with the management of outside vendors.
* Ability to use hand tools, building systems equipment, handcarts and other moving equipment.
* Ability to respond to after-hours building emergencies.
* Ability to move or lift up to 100 lbs.
* Ability to climb stairs and ladders.
* Ability to deal with exposure to hazardous chemicals (protection is provided), if necessary.
* Ability to deal with possible exposure to weather conditions, if necessary.
* Basic knowledge and proficiency of Microsoft Office products (Word, Excel and Outlook).
* Strong interpersonal skills, with the ability to work independently and as part of a team effectively, with varied personalities and may work styles.
* Excellent organizational skills.

Competencies:

* Organization/Planning - Develops clearly defined, realistic, measurable objectives that are consistent with the company's objectives. Formulates specific strategies and programs to achieve objectives. Sets priorities and timing of programs to ensure efficient implementation. Properly allocates resources (financial, staffing, etc.). Organizes personal workload. Manages projects effectively; Meets deadlines consistently.
* Decision Making/Problem Solving Objectively evaluates alternatives. Consistently selects the alternative, which most effectively achieves objectives. Is willing to make decisions; is willing to be held accountable for the results of decisions. Is able to perceive and diagnose the symptoms of problems; is able to clearly identify and define problems. Gathers and analyzes data relevant to the problem; Formulates alternatives that will most effectively solve the problem.
* Job Knowledge- Possesses the skills, knowledge and expertise required to perform the essential aspects of the job as well as any other specific educational and/or certification requirements
* Leadership - Ensures efficient execution of departmental plans and objectives. Capitalizes and builds on workforce diversity. Effectively manages day-to-day departmental operations. Regularly communicates with staff; demonstrates a willingness to listen and acts and/or follows up on issues. Guides and inspires others to accomplish goals, both individually and as a team. Defines and encourages high standards of performance: leads by example. Structures and delegates assignments to achieve maximum results at minimal effort and in minimal time.
* Communication - Communicates effectively in writing and verbally; expresses complex ideas in simple terms. Clearly and concisely expresses in individual or group situations. Comprehends and processes information and responds to communication from others. Communicates, empathizes, uses diplomacy, influences, and gains cooperation. Interacts effectively across functions and levels of the company.
* Flexibility/Adaptability - Admits and corrects mistakes; ensures the integrity of work. Accepts constructive criticism or responsibility for outcomes. Effectively responds to change. Adjusts to and accepts changes in direction and priorities. Sees changes in the business or work environment, understands implications and adjusts priorities as needed on short notice.
* Client Orientation - Recognizes and communicates opportunities with clients; Negotiates and obtains new work from existing clients. Researches and identifies potential clients and assesses their needs. Plans, develops and presents proposals to prospective clients; obtains new clients. Builds partnerships, networks and coalitions with clients, peers and others. Probes to discover clients' underlying needs and matches available or customized services and resources to that need.

Physical Demands:

* Light physical activity performing strenuous/non-strenuous daily activities of an administrative nature.
* Bending legs downward and forward by bending leg and spine.
* Ascending or descending stairs, ramps and the like, using feet and legs and/or hands and arms
* Moving about on foot to accomplish tasks, particularly for long distances.
* Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
* Exerting up to 50 pounds of force occasionally to lift, carry, pull, or otherwise move objects.

Work Environment:

* Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
* Moderate noise (examples: business office with computers and printers, light traffic)
* Hours vary.