No experience
Employment Type:
Full time
Job Category:
Front Desk Administrative Assistant
(This job is no longer available)
Marcus and Millichap | Austin, TX
Grad Date

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Job Description

* Transactional tasks such as processing new listings, proofing and editing marketing materials according to published editorial style guide, ensuring legal compliance according to state/country regulations, processing revisions, and maintaining well-organized & complete files.
* Copy, scan and bind documents/marketing materials as requested by Agents.
* Answer phone and route calls using switchboard in a courteous, efficient and professional manner and act as relief person for other offices when needed.
* Set up equipment for webinars, workshops, and meetings according to office calendar.
* Greet and announce visitors in a courteous, professional manner.
* Maintain front desk, break area and conference rooms to ensure cleanliness and organization prior to and after meetings or events.
* Use of postage machine for daily mail processing. Accept and distribute package delivery.
* Maintain inventory of office and coffee supplies to ensure proper stock level at all times.
* Ensure printers and fax machines are supplied with paper and toner for daily and weekend use.
* Perform other duties as assigned by Operations Manager or Regional Manager.

Required Knowledge and/or Experience:

* Strong computer skills including Office 365 Suite (Outlook, Excel, Word, PowerPoint, OneDrive)
* Strong editing skills, i.e., spelling, grammar, punctuation
* Experience planning, organizing and executing multiple assignments, tasks and projects
* Ability to prioritize tasks and work efficiently under pressure.
* Professional appearance and demeanor
* Possess a friendly, proactive attitude and a strong desire to learn and progress within the firm
* 2+ years administrative experience preferred
* Experience in Adobe Suite software a plus (InDesign, Photoshop, Illustrator)
* Minimum Education: High School Diploma/equivalent


Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with more than 1,800 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Marcus & Millichap closes 4.5 transactions every business hour - more than any other real estate investment brokerage firm in the nation. In 2017, the firm closed 8,979 transactions with a sales volume of approximately $42.2 billion.

The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry's most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.