1-3 years of experience
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Employment Type:
Full time
Job Category:
Administrative Assistant
Touro | New Orleans, Louisiana
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Job Description

POSITION SUMMARY:The Administrative Assistant will provide administrative support to the general organizational operations of perioperative services. # POSITION DUTIES:# Performs secretarial tasks for multiple professionals and supervisors/managers in the department to support department operations: Types letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using basic features of MS Word. Proofreads and corrects completed work. Coordinates committee activities, meetings,schedules , recording and transcription of meetings inclusive of Professional Advisory Board, QA/QI Committee, Health Utilization Review Committee, weekly recap meetings and monthly staff meetings. Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information. Enters data into spreadsheets or existing databases including referrals and verbal orders. Runs and distributes routine reports. Maintains lists and logs.# Provides clerical support to facilitate smooth operation of the department: Sorts and distributes department mail and answers routine correspondence on own initiative. Maintains, monitors, and orders office supplies, letterhead, and envelopes. Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes. Maintains adequate supply of forms. Handles files, schedules and correspondence for Director. Orders and tracks medical supply inventory. Provide clinicians with needed supplies on a timely basis. Ensure accurate billing and tracking of medical supplies. Telephone and receptionist duties: Serves as first point of contact for visitors and callers to the department or facility. Answers and screens telephone calls and takes accurate messages.# Responds to inquiries from callers and visitors or refers to department staff. Takes calls from field staff regarding schedule changes. # # JOB REQUIREMENTS: # High school diploma or GED or equivalent; business school or college coursework, preferred### # Two years relevant experience #