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Employment Type:
Full time
Job Category:
Administrative Assistant II - Retail Business Services
(This job is no longer available)
Retail Business Services | Scarborough, ME
Grad Date

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Job Description

Retail Business Services, LLC is an independent Ahold Delhaize company and supports the local brands of Ahold USA and Delhaize America, including Food Lion, Giant Landover, Giant Carlisle, Hannaford, Martin's, Peapod, Stop & Shop New England, and Stop & Shop New York Metro.

Position Title: Administrative Assistant II

Position Location: Scarborough, ME

Position Summary:

Provide administrative and staff support services to the assigned individual and functional area. Supports a wide variety of complex assignments of a critical and confidential nature.

Principle Duties and Responsibilities:

* General office management
* Manages department/function by distributing and ordering supplies
* Manages functional budget, prepares invoices and reports to assist the assigned individual and functional area
* Manage travel (includes online research, booking, tracking, preparing the traveler, etc.)
* Manage meeting and conference rooms
* Meeting and event planning (includes negotiation hotel contracts, scheduling catering, preparing for Web and video conferencing, etc.)
* Serve as coordination point to collect, organize, and present information for the functional area.
* Function/Department Program Coordination & Support
* Serves as the main liaison and communication link to leader and function
* Provides advice, expertise, and context to the leader to ensure the consistency of, and compliance with, established standards and practices of the administration of the executive area as well as communicating functional information.
* Provides necessary information and reports as needed. Research issues and coordinate appropriate responses.
* Utilize Microsoft office programs to create various documents and spreadsheets
* Interacts professionally across the business
* Supporting special projects and programs as-needed (project management)
* Participating in trainings, career development, and webinars related to position and assigned function

RequirementsBasic Qualifications:

Skills and Abilities:

* Project management knowledge
* Technologically savvy (Google, Advanced MS Office, etc.)
* Excellent & effective communication
* Detail oriented
* Tact and discretionary initiative
* Highly flexible with strong multitasking and prioritization ability
* Able and willing to learn new software tools and applications
* Empathetic
* Collaborative and works well with others

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