0-1 years of experience
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Employment Type:
Job Category:
Billing Coordinator (3601)
(This job is no longer available)
Zimmerman Advertising | Fort Lauderdale, FL
Grad Date

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Job Description

Overall Objective

Assist the Senior Account Executive (Sr. AE)/Account Executive (AE) in the daily responsibilities and account activities assigned to the group.


* Communicate with media partners, sales contacts, and agency contacts across multiple offices
* As directed, create, distribute, and follow up on media and production invoices ensuring payment is received by all vendors
* Responsible for invoice receipt and fulfillment:
* Updating a log and maintaining the status of all received invoices
* Distribute invoices for approval
* Actively engage vendors to request invoices and identify any outstanding payments
* Work with Sr. Account Executive on day-to-day billing process in accordance with direction from Account Director
* Assist with entering media campaign billing information into agency systems as needed
* Handle media vendor requests for payment confirmation and/or detail; elevate requests as appropriate to other digital media team members
* Facilitate keeping entire account team and clients current on billing and payment issues
* Administrative follow up of all Sr. AE/AE functions including both internal and external responsibilities.
* Work with all support departments in an effort to execute the duties and requests of the Sr. AE/AE on behalf of their clients' objectives.
* Complete weekly ad bulletins for each client to include calendar of media, scripts, ads, and other pertinent information.
* Review and report Z-trac activity on a daily basis for each appropriate client so that this information may be reviewed with the Sr. AE/AE to analyze effectiveness of advertising strategies.
* Attend weekly strategic discussions concerning the groups' clients, discussing steps to enhance client business through advertising strategies and proper utilization of ZPA products and services.
* Obtain and report industry news and submit this report to client in an effort to provide information that may be used to enhance client business.
* Complete competitive analysis reports utilizing Media Monitors, E Tearsheets and web sources.
* Proof ads and scripts to ensure accuracy, manufacture compliance and legal compliance.
* Obtain zip code information for new and used sales from each appropriate client on a monthly basis to be used for media analysis.
* Conduct market analysis including, but not limited to: daily numbers, weekly competitive analysis, zip code analysis, media updates, Media Monitors, market share and Auto Count.
* Fill out, submit, and follow-up on co-op requests on client's behalf as directed by Senior AE/AE.
* Open jobs based on client-approved budgets and Sr. AE/AE direction.
* Traffic open jobs in a timely and accurate manner by ensuring that the open job passes through the system in a timely manner and is reflective of the direction given by Senior AE/AE and client.


* Bachelor's Degree in Business or relevant, equivalent experience.
* A self-starter with ability to quickly learn and take on new responsibilities
* Eagerness to take ownership of assigned tasks and work with a broader agency teams
* Familiarity with MS Office: Excel, PowerPoint, Word, Outlook
* Demonstrated writing and communication skills
* College internship with exposure to account services highly preferred.
* Must be computer literate with proficiency in MS Word, MS Excel, MS PowerPoint, MS Outlook/Entourage with the ability to learn new computer systems.
* Proven ability to manage multiple tasks while working independently
* Strong attention to detail
* A strong sense of urgency and commitment to get the job done quickly and with high quality
* The ability to communicate, both written and verbal, with people at all levels of an organization

The responsibilities are many, various, and not limited to those written above.