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Employment Type:
Full time
Posted:
8/12/2018
Job Category:
Education
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Program Assistant -English Department
Whitworth University | Spokane, Washington
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Job Description

Program Assistant - English Department

Provide administrative and academic support services for the English Department (primarily), for the Associate Dean of the College of Arts & Sciences (CAS), and for affiliated programs (such as the University Writing Program, the Composition Commons, the Honors Program, English department publications, and the Women's and Gender Studies
Program.) Background check required. 

With our commitment to building a diverse community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Responsibilities And Related Duties:

1) Office Management
In consultation with the English department chairperson, hire, train, supervise, and schedule 3-6 student assistants working a combined total of at least 35 hours a week.
Especially when student assistants are not available, act as receptionist, assisting the public, students, and the Whitworth community.
Process office purchase requisitions, work orders, purchasing card logs, and reimbursement and check requests.
Track and forecast seven existing departmental and program budgets (along with any others that may be created); advise on purchasing decisions.
Request and facilitate university support services, as needed.
Be able to use and to maintain all office machines (scanner, copier, printers, etc.).
Manage English video/DVD collection and literary magazine subscription database.
Create and maintain physical and/or electronic files, archives, and reports for the department, as needed.
Other related duties as assigned by the department chair.
2) Faculty, Administrator, and Program Support
Maintain and update, as needed the procedures manual for the English department program assistant.
Attend Department meetings; prepare and distribute documents for those meetings as needed; take, distribute, and archive minutes.
Assist in course preparation and logistics for regular faculty and other instructors as needed.
Facilitate ordering of textbooks, desk/exam copies, and library materials.
Complete monthly purchasing card reports for faculty as needed.
Work with department chair (or designee) to publish and maintain course schedule (in Sharepoint or equivalent software); enter and maintain faculty course load worksheets prior to official contracting.
Coordinate updates to departmental class schedules and relevant updates to the university website and catalog.
Support faculty job searches, including coordinating on-site candidate visits.
Onboard new faculty members and returning adjuncts/lecturers.
Assist with planning, coordination, and implementation of departmental, program, or CAS lectures and activities; book travel, draw contracts, maintain visit itineraries, advertise events.
Track and oversee hardcopy and electronic publishing as needed for departmental publications such as the departmental web page, Script (student journal), Rock & Sling (national journal), and social media accounts.
Oversee subscriptions and mailing for Rock & Sling.
Assist with travel arrangements for Associate Dean of CAS, Honors program leaders, departmental faculty, and sponsored student travel.
Coordinate student conference attendance (book travel, process reimbursements).
Coordinate Honors Smithsonian study abroad Jan Term and Semester trips; handle applications to the program, liaise with Smithsonian personnel, process student funds.
Provide logistical support for other campus duties and projects of department faculty.
Fulfill other related duties as assigned by the department chair, CAS Associate Dean, or Honors Program Director.

Qualifications, Skills, And Abilities

High school graduate or GED required, university experience desirable.
Three years of related experience desired. (An equivalent combination of education and experience may be considered.)
Excellent organizational skills.
Excellent communication abilities, including strong interpersonal skills and excellent grasp of grammar and punctuation standards.
The ability to relate to students, university personnel, and the public in a warm, considerate, and professional manner.
Demonstrated proficiency in computer use, including Microsoft Windows, Microsoft Office (particularly Word, Outlook, Excel, and PowerPoint), and use of online resources.
Ability to work with confidential information.
The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions
Enthusiasm for reading and literature.
A personal commitment to the Christian faith.
Demonstrated awareness of and commitment to effectively establishing relationships and positive communications across multiple dimensions of diversity including, but not limited to race, gender, physical limitations, class or religious perspectives.
An active commitment to equal opportunity for all persons.
A commitment to the educational mission of Whitworth as a Christian liberal arts university affiliated with the Presbyterian church.
Background check required.


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