3-5 years of experience
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Employment Type:
Full time
Job Category:
Food Service
19-01 Operations Coordinator (Manager 170) - Dining...
(This job is no longer available)
West Chester University of PA | West Chester, PA
Grad Date

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Job Description

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's departments of Dining Services and Residence Life & Housing Services invites applicants for the position of Operations Coordinator.

The Operations Coordinator will assist the Assistant Dean of Students with division wide capital projects and the campus dining program. General responsibilities will involve tracking the financial status of all project requests for the division, from the initiation of the project through completion of work and the close-out process. In the dining area, duties will include reviewing and processing regular financial activities, as well as assisting with the monitoring of the dining contract, involving tracking of financial performance and contract compliance.

Duties include: Preparing project request forms, working with the Director of Finance to identify funding and submit to Fiscal Affairs for opening of new projects; monitoring and identifying potential funding issues in active projects, identify projects that can be closed; assisting with identifying correct cost center, project and commitment item as needed; assisting with development of long term capital plans regarding funding; inspecting each food service location bi-weekly, reporting maintenance and custodial issues to appropriate staff, and making recommendations for future improvements; maintaining and verify the dining equipment inventory; coordinating sanitation and sustainability programs with dining contractor and appropriate University staff; assisting with the process of collecting and inputting meal plan choices for all resident students; monitoring the lease terms for those dining locations not operated by the contractor, including the tracking of rent payments; assisting with assuring compliance with the dining contract by the contractor; compiling and overseeing regular batch billing submissions from the dining contractor, to include verification of accounting details on orders, forwarding weekly invoice to Accounts Payable upon review, and creating, entering and posting weekly journals; reconciling Meal Plans counts with board invoices for semester true-ups; reviewing and processing monthly and true-up Flex and Board invoices for payment; monitoring monthly financial statements from contractor and identify areas that are not performing as expected; monitoring, verifying and processing commission and investment checks from dining contractor; verifying for accuracy and deposit/payment; coordinating monthly transfers as needed and enter journal with details for Purchasing Card, copier expenses and/or correcting expenses transfers; reviewing chargebacks to the dining auxiliary for accuracy and, if necessary, request corrections; reviewing facilities operating budgets within the dining auxiliary for accuracy and, if necessary, request adjustments and corrections.

Minimum Qualifications

Post-secondary degree in accounting/finance or a related field and a minimum of three years of relevant experience. An advanced degree may substitute for years of experience.

Required Knowledge, Skills and Abilities:

* Ability to use computer to collect, compile, and assemble data and reports
* Ability to perform detailed work involving written information by preparing reports of finding according to appropriate standards of content, grammar, and format
* Ability to identify problems and recognize appropriate solutions as a result of analysis of data
* Ability to communicate and work collaboratively with multiple constituencies
* Ability to work with enterprise databases and effectively interpret the information accessed

Special Instructions

Excellent benefits package including tuition fee waiver for self and dependents. Applicants must successfully complete interview process to be considered as a finalist.

Candidates should apply online at http://agency.governmentjobs.com/wcupa/default.cfm Electronic application allows for cover letter and resume attachments (required).

Developing and sustaining a diverse faculty and staff advances WCU's educational mission and strategic plan, Building on Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment criminal background checks.

About West Chester University of PA

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