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Employment Type:
Full time
Job Category:
Project Management
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Project Coordinator and Special Assistant (Center on...
Urban Institute | Washington, District of Columbia
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Job Description

Who we are:

The nonprofit Urban Institute is dedicated to elevating the debate on social and economic policy. For nearly five decades, Urban scholars have conducted research and delivered evidence-based solutions that improve lives and strengthen communities across a rapidly urbanizing world. Our objective research helps expand opportunities for all, reduce hardship among the most vulnerable, and strengthen the effectiveness of the public sector.

Within the Urban Institute, the Center on Labor, Human Services and Population conducts research that informs and evaluates policies and programs that affect the well-being of children, youth, families and individuals. LHP's diverse group of policy researchers use a wide-ranging set of disciplinary and methodological expertise used to study the effects of programs, social policies, and the labor market on the well-being of families and individuals, with a special focus on understanding outcomes for vulnerable populations.

How you'll contribute:

We are currently seeking an energetic, organized, and proactive individual to serve as a project coordinator and special assistant to two senior researchers whose work focuses on increasing job quality and advancing employment equity, evidence-based policy making, and workforce development. This person will work as part of LHP's Center Operations team to support LHP through project coordination and ensure the center runs effectively.

The selected candidate will also be responsible for providing administrative support to researchers in other policy areas such as asset building and wealth accumulation among low-income populations, vulnerable youth, low-income working families, immigration, demographic change, or social determinants of health. The candidate will serve as a liaison between the Center and internal Urban Institute departments such as Communications and Finance. They will maintain and support project timelines, project spending and financial reporting, as well as participate in external and internal coordination and engagement.

The candidate will dedicate approximately half of their time providing operational support to the Center and the other half to providing special assistance to the two senior researchers on special projects and day-to-day support. Members of the Center Operations team are collaborative and rely on one another to brainstorm solutions, yet also work independently to manage several competing deadlines on a daily basis. This is an excellent opportunity for a candidate to gain project management and administrative experience in a variety of settings.


* Manage frequently changing schedules and business contacts for two senior researchers; monitoring and participating in progress toward specific goals; plan and execute internal communications to support goals.
* Provide administrative and operational support as needed to lead researchers in the Center and their teams; and manage special projects that arise.
* Support proposal and project coordination, organize internal and external meetings, develop meeting materials and oversee event planning and set up, assist with tracking project timelines and schedules, communicate across the center and institute, and help manage the timely delivery of progress reports and deliverables.
* Work on a small team that serves as the "go-to" people in the center for questions regarding progress reports, contract compliance, invoicing, budgeting, and larger institute initiatives.
* Work independently to track, complete, and follow up on assigned tasks; proactively seek work and ways to contribute to LHP.
* Communicate effectively with multiple research teams and project leaders; brainstorm with team members and staff to solve problems and find solutions to complex project-related issues.
* Provide support to other areas of the Urban Institute as needed.

What you'll bring:

* Qualified candidates should have a Bachelors in business, communications, public relations, public policy, political science, sociology or related fields.
* Ability to work with others, strong written and verbal communication skills and enjoy collaborative work
* Strong organizational skills and attention to detail, as well as the proven ability to successfully multitask, set priorities, and work as an individual and as part of a team
* Outstanding writing ability, problem solving ability, strong oral communication, excellent organizational skills, and the ability to work effectively on multiple projects and take initiative in a fast-paced environment,
* Proficiency in Microsoft Office products (specifically, Word, Excel, and Adobe). Familiarity with Salesforce, accounting/ERP software, and cloud-based file sharing systems is a plus.
* Experience working in a fast-paced office setting. Internships and other non-full time positions may be taken into consideration.
* A willingness to learn and adapt to changes in work assignments; deadlines; and team environment.

What you'll experience:

Working in the Nation's Capital- the epicenter of public policy- among a network of policy experts, you can expect to have an impact on policy areas you care about and work with great colleagues who are smart, mission-driven, and collaborative. You will blend academic rigor with on-the-ground collaboration, be encouraged and supported to fulfill your potential through meaningful work that matters and, enjoy a welcoming workplace free from harassment, discrimination and intolerance.

In addition, we offer a comprehensive benefits package that includes: medical, dental, disability, and life insurance coverage. Competitive paid time off allowance, and eligibility to participate in a generous retirement savings plan plus elect a pretax benefit for commuting expenses.

The Urban Institute strives to be a vibrant, creative community of skilled and committed people who bring to their work a whole range of different experiences. Accordingly, the Urban Institute is committed to Equal Employment without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or any other protected status under applicable law.

The Urban Institute is an Equal Opportunity/Affirmative Action Employer -- Minorities/Women/Disabilities/Veterans.

To learn more about the Urban Institute and its work, please visit www.urban.org.

About Urban Institute

The Urban Land Institute (www.uli.org) is a nonprofit education and research institute supported by its members. Its mission is to provide leadership in the responsible use of land and in creating and sustaining thriving communities worldwide. Established in 1936, the Institute has more than 35,000 members worldwide representing all aspects of land use and development disciplines.

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