3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Part time
Job Category:
Fiscal Specialist 1 (Temporary)
(This job is no longer available)
University of Washington | Seattle, WA
Grad Date

Not sure what types of jobs you are interested in?

Explore Jobs
Based on Your Education

Follow This Company

Job Description

Preferable consideration for applications received by January 15th, 2020.

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

College of the Environment's Friday Harbor Labs has an outstanding opportunity open for a Temporary Fiscal Specialist 1.

This position provides administrative support to the Fiscal Department and Business Manager at Friday Harbor Labs. Applies principles of financial management to perform such functions as record keeping, auditing, analysis, budgeting, payroll, travel, purchasing and other types of fiscal operations. It also provides fiscal support in areas such as budget maintenance, payroll reconciling, purchasing, travel purchasing, expenditure control and/or fiscal analysis.


First-level class of series; under general supervision, perform one or more fiscal administrative support functions for Friday Harbor Labs, such as maintaining a comprehensive system for recording fiscal activity; expenditure control; coordinating payroll/personnel record keeping functions; or maintaining revenue account records. Incumbents use established procedures in recording, summarizing and reporting fiscal activity.


Maintain fiscal record keeping systems, databases, and spreadsheets; review fiscal records;

Maintain purchasing records, scan documents and resolve discrepancies; review, approve and allocate purchase to proper budget and category; ensure compliance with departmental, institutional and/or granting agency policies, rules and regulations;

Review payroll entries; initiate, record and ensure the accuracy of personnel and payroll action documents;

Support account payable and receivable functions;

Provide reconciliation back-up to Dean's Office personnel as it applies to FHL budgets by providing source documents or completing reconciliation tasks for specific accounting codes.

Allocate credit card revenue to appropriate budgets; calculate taxable revenue for monthly sales tax report; perform tax corrections within UW Procurement portal.

Maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets;

Assist higher level fiscal officers with accounting/reporting summary information, analysis of financial reports and development of procedures; assist with the development of budgets for grant or program requests; may consult with funding agencies to resolve problems and interpret guidelines;

Perform related duties as required.


Three years of fiscal record keeping experience, or equivalent education/experience.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

About University of Washington

Founded in 1861, the University of Washington is one of the oldest state-supported institutions of higher education on the Pacific coast. The Seattle-based university has earned an international reputation for research, and its graduate programs are some of the most highly rated in the nation. It is a leader in such fields as drama, dentistry, medicine, nursing, health services, astronomy, computer science, molecular biotechnology, oceanography, biostatistics, physics, physiology, pharmacology, geography, sociology, and social work. The university currently enrolls 35,000 students.