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Finance Manager
University of Washington | Seattle, Washington
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Job Description

Please note that this position has been re-posted. If you have already submitted your application, you need not submit it again, as it has already been received. The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for five consecutive years.

The Health Sciences Administration recently deployed the Center for Shared Services (CSS) which serves a variety of University departments through providing IT, Hiring, and Finance support. CSS is committed to delivering excellent customer service, providing customers with value, putting people first, and constant process improvement.

Mirroring the University's Transforming Administration Program (TAP) priorities we focus on excellence and quality services, quick delivery and easy navigation. The Shared Services Center minimizes independent unit efforts allowing them to direct funding and resources towards impactful growth and improvement of their core mission and that of the University. HSA Shared Services Center staff are change agents, consistently providing excellent customer service, always striving for more compliant, efficient and transparent ways to support and further the mission of the University.

HSA Shared Services Center has an outstanding opportunity for a Finance Manager. The Finance Manager along with the Manager, Computing Services will report to the Director, Administration and Shared Services.

This position provides overall technical and people leadership to the financial operations of the Shared Services Center. This position will have oversight of the Shared Services Center financial team, work closely with other Shared Services teams and coordinate with participating HSA units with regard to financial transactions and customer support. This entry level supervisory position would be excellent for a person with deep customer service skills and a drive for improvement in a collaborative start-up environment.


This position supervises a fiscal team of 4 FTE and ensures the operational success of the day-to-day activity of the team and the customers who they support. This includes but is not limited to approving work completed by the finance team, employee performance management, staff coaching, regularly assigning tasks to staff, monitoring budget and fiscal functions, collecting data, analyzing data, and interpreting data for SMT.

The incumbent will have decision-making authority with respect to processes, approving expenditures, staff assignments, and customer communications. This position will also be the cornerstone of continuing to build successful and collaborative relationships with existing customers and potential customers.

Daily fiscal management -

* Review and approve purchase orders, travel reimbursements, non-travel reimbursements, invoice payments, and blanket purchase order changes.
* Oversee monthly billing for customers.
* Run queries and make progress status reports for budget reconciliation process.
* Review ProCard activity of fiscal staff and of customers.

Occasional fiscal management and development -

* Develop semiannual financial reports for Management Accounting & Analysis and HSA Finance Director.
* Review variance of spend on budgets.
* Develop policies and procedures for CSS and customers.
* Providing trainings to customers on a variety of topics (Travel, Purchasing, ProCard Management).

Staff management -

* Conduct regular one-on-one with each staff member.
* Complete annual performance evaluations of staff members.
* Lead finance recruitment, hiring, training and disciplinary action when needed.
* Engage staff in continuous process improvement.

Customer engagement -

* Successfully maintain healthy working relationships with customer

Other duties as assigned -

* Perform related tasks as assigned.


* Bachelor's degrees in Accounting, Business Administration, Finance, or related field.
* Three years of experience in an administration or department finance setting. Or equivalent combination of education/experience.
* Three plus years of experience managing staff, preferably finance or accounting staff.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


* Lead experience or demonstrated leadership in people or process management may suffice.
* Experience in an administration or department finance setting. Or equivalent combination of education/experience.
* Knowledge of UW policies, systems, regulations, and institutional/state compliance as it relates to finance and accounting.
* Experience in process improvement environment.
* Ability to strategically develop short-term and long-term plans

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

About University of Washington

Founded in 1861, the University of Washington is one of the oldest state-supported institutions of higher education on the Pacific coast. The Seattle-based university has earned an international reputation for research, and its graduate programs are some of the most highly rated in the nation. It is a leader in such fields as drama, dentistry, medicine, nursing, health services, astronomy, computer science, molecular biotechnology, oceanography, biostatistics, physics, physiology, pharmacology, geography, sociology, and social work. The university currently enrolls 35,000 students.

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