3-5 years of experience
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Employment Type:
Full time
Job Category:
Human Resources
recruiting And Admissions Specialist
(This job is no longer available)
University of Washington | Seattle, WA
Grad Date

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Job Description

As a UW employee, you will enjoy generous benefits and work/life programs.

For detailed information on Benefits for this position, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.

The Michael G. Foster School of Business has an outstanding opportunity for a Recruiting and Admissions Specialist (Counseling Services Coordinator).

The Recruiting and Admissions Specialist is designed to develop and manage prospective student outreaching and advising for the Foster Master of Science in Information Systems (MSIS) program. Also, this position will manage all application and admissions processing and the orientation and on-boarding on new students.

The Recruiting and Admissions Specialist is responsible for the design and implementation of a variety of program recruitment and admissions activities and must make independent decisions that will support overall departmental goals and strategies with respect to prospective students, admitted applicants, and alumni. This position requires strong people skills and knowledge of university procedures, rules, systems, and policies. The person in this position must be able to communicate effectively with prospective students and applicants with widely varying academic backgrounds, work experiences, and nationalities.

Outreach & Recruitment

The Recruiting and Admissions Specialist is first in line to meet with prospective students. This person must have a deep understanding of the program and be flexible to meet with candidates via drop-in or appointments, Skype, phone or email.

Respond to a high volume of inquiries about topics such as program fees, financial aid, curriculum, career services provided, informational events, application process, etc.

Advise prospective students on the MSIS program - prerequisites, minimum requirements, curriculum, program fit, and preparation of application materials.

Develop and execute strategies for prospective student engagement including - but not limited to - information sessions, applications workshop, special recruiting events, social media and program website.

Present information sessions and application workshops to prospective students.

Represent the graduate program at career fairs, recruiting events and meetings.

Manage the prospective student Class Visit program.

Advise student ambassadors on how to promote Foster, share their experiences and give advice to prospective students participating in the Class Visit program.

Oversee marketing campaigns and prospective student communication plans, including email newsletters, postcard mailings, and other communications as needed. Manage the program's CRM and be responsible for data integrity.

Work closely with the MSIS Assistant Director of Admissions & Alumni Relations to explore ways to include recruitment in alumni events.

Admissions & New Student Onboarding

Manage the inflow of application materials and maintain confidential applicant information with a high degree of accuracy. Correspond with applicants regarding materials received.

Track candidates as they move through the evaluation, interview, and decision process. Monitor the waitlist, providing updates to and responding to questions from candidates until they receive final decisions.

Prepare admission decision materials and convey admissions decisions in the Graduate School's MyGrad Program.

Design and manage the new student onboarding process including, but not limited to, the new student Orientation.

Plan, oversee and execute the new student Orientation.

Administration & Budget

Act as liaison with the UW Graduate School to ensure UW and Foster School policies and procedures are followed.

Oversee program budgets for recruitment events and Class Visit program.

Develop reports evaluating performance and effectiveness of recruiting and admissions events and activities.


Bachelor's Degree in business, marketing, education or related field. Three years of experience in an advising/counseling capacity in an educational or non-profit setting.

Excellent communication and presentation skills.

Strong interpersonal skills and proven success working in a highly collaborative professional environment.

Strong technological savvy and a high level of proficiency with the MS Office Suite.

Strong organizational skills with attention to detail and initiative.

Resourceful and innovative attitude and a desire to use available information to solve problems in a self-directed manner.

Ability to relate positively with culturally diverse populations.

Demonstrated ability to successfully manage diverse work assignments and priorities that range in duration and time sensitivity to meet deadlines, implement organizational skills and multi-task.

Flexibility and ability to support evening and Saturday program events and activities when needed.

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.


Admissions or enrollment management experience.

Experience working in a university or educational setting.

Knowledge of CRM software and/or advanced database skills.

Master's degree or equivalent combination of education and experience.


This position will have a set schedule, but may work varied days/times depending on program needs. The Foster MSIS program is work-compatible, offering classes on Monday/Wednesday evenings and 5-6 Saturdays each quarter. Semi-frequent evening and weekend work will be required when classes are in session and for program activities.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

About University of Washington

Founded in 1861, the University of Washington is one of the oldest state-supported institutions of higher education on the Pacific coast. The Seattle-based university has earned an international reputation for research, and its graduate programs are some of the most highly rated in the nation. It is a leader in such fields as drama, dentistry, medicine, nursing, health services, astronomy, computer science, molecular biotechnology, oceanography, biostatistics, physics, physiology, pharmacology, geography, sociology, and social work. The university currently enrolls 35,000 students.