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Employment Type:
Full time
Job Category:
Accounting Associate IV, Montana Cooperative Wildlife...
(This job is no longer available)
University of Montana | Missoula, MT
Grad Date

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Job Description

The Montana Cooperative Wildlife Research Unit invites applications for an Accounting Associate IV. This position works to assist the Unit Leader and Assistant Unit Leader of the Montana Cooperative Wildlife Research Unit by: 1) examining, analyzing, and interpreting diverse accounting and financial records within multiple funding areas for the purpose of finalizing transactions, 2) giving guidance on budgets and accounting practices, 3) ensuring compliance with university, state, and federal regulations, 4) preparing and finalizing statements and reports begun by others, 5) and developing and implementing systems for recording costs or other financial and budgetary data. Complexity of the position is unique at UM, in that familiarity with both UM and federal (US Geological Survey; USGS) administrative and fiscal policies and procedures is essential. This position assists the Unit Leader and Assistant Unit Leader to ensure compliance with administrative procedures of the University of Montana, USGS, and Montana Fish, Wildlife, and Parks (MTFWP). Importantly, these services are commonly extended to faculty from other campus institutions that collaborate in Unit research. Fiscal management by this position, as well as the ability to correctly and efficiently complete unsupervised tasks, strongly affect the successful operation of the Unit.

Specific information:

A) This position continually manages, prioritizes, and follows through on the work of all Unit staff to accomplish Unit policies and goals. This position serves as the fiscal authority for all Unit personnel activities, helping to manage recruitment, hiring, and budgetary support for up to 3 post-doctoral associates, 12 graduate students, 5 research associates, up to 70 seasonal technicians and volunteers, and 30 work study students.

B) This position is responsible for ensuring compliance with the fiscal policies and procedures of UM, USGS and MTFWP. Work tasks are typically assigned in the form of overall objectives or accomplishments expected, allowing this position to develop, prioritize, and implement tasks independently. In collaboration with the Unit Leader and Assistant Unit Leader, this position develops solutions or makes modifications to diverse processes, policies, or procedures as necessary.

C) To be successful, this position requires knowledge and experience in coordination and administration of a large, inter-agency office. This position maintains and applies fiscal expertise in all federal, state, university, and Unit policies and procedures, as well as those of outside funding agencies. This position manages approximately 30 grants and contracts, totaling ~$3.6 million, including payroll, preparation and submission of proposals and budgets to ORSP and USGS, monitoring budgeted expenditures, providing PIs with financial data, resolving fiscal questions or issues with all parties, and ensuring regulatory and audit compliance. This position prepares fiscal forecasts and reports and develops both short- and long-term fiscal plans for state and federal funds. This position maintains a fiscal management system that monitors funds from diverse sources (federal, state, and private), and an independent set of records for reconciliation of budgeting and purchasing across these sources. This position oversees and monitors expenditures on University and USGS accounts and reconciles UM accounts on a monthly basis using UM Banner. This position also oversees time and effort reporting for all (ca. 40 people/year) non-federal Unit staff, reviews and approves timesheets, manages office services and equipment inventories, and maintains master files for all Unit activities. Additional duties include: preparing requisitions for sole source procurement for both University and Federal purchases, ordering and dispensing supplies to researchers in remote field locations, managing Federal (DI-1) Purchase Order Forms or procurements using Federal Credit Card, communicating with vendors regarding costs, bid processes, warranties, delivery, and invoices, and administering the petty cash account.

D) This position serves as the department liaison for a variety of UM departments, such as Human Resources, Business Services, Office of Planning, Budgeting and Analysis, and Office of Research and Development; as well as outside agencies such as USGS and MTFWP. Employee must maintain working knowledge of relevant UM and outside agency policies, procedures, and practices, and have a basic understanding of employee resources and benefits program including areas such as training and Wellness programs.

This position requires incumbent to develop working knowledge needed to manage university programs; access Banner information (UMDW); manage ProCard accounts; manage the Unit's website; work with Office of Budget and Planning Analysis (FY Budget Forms); work with Research Administration/ORSP (U-Approve, Eprop); manage Business Services/Accounts Payable (Travel and GrizMart); and work with Human Resources to manage payroll for non-federal employees (GTO). This position also requires the ability to develop working knowledge needed to Ability to manage federal programs: Digital Measures; GovTrip; Procurement and Property Management; Research Work Orders; USGS WebForms; Auto Standard Application for Payments (ASAP)/RWO Account Balance Reports.

Required Skills

* Ability to oversee, perform, and direct all accounting, financial administration and grant management for the MTCWRU. This requires: a) extensive knowledge of the principles and practices of accounting, financial administration, and budgeting, b) the ability to oversee and perform a variety of detailed accounting activities ensuring a high degree of accuracy, and to see and work toward the "big picture" of Unit operations, and c) a thorough understanding of the complex fiscal system associated with managing accounts under federal, state, and university practices and procedures.
* Ability to manage and oversee financial aspects of all Unit grants and contracts, ensuring compliance with regulations and audit guidance. This requires: a) a thorough knowledge and understanding of university, state, federal, and grant-related accounting practices, a) detailed knowledge of budgeting requirements, financial monitoring and reconciliation, and the policies and procedures of the diverse agencies that fund Unit research, c) highly effective communication skills, including the ability to establish working relationships with non-Unit PIs, ORSP, and sponsoring agencies, and d) the ability to troubleshoot, negotiate, and resolve questions or problems associated with grant agreement while preserving key internal and external relationships.
* Ability to oversee time and effort reporting, and sign/certify monthly and biweekly timesheets. This requires a) a thorough knowledge of managing federal and state contracts and external grants according to USGS and university requirements and procedures for reliability and accuracy, and b) the ability to work with non-accounting staff to explain procedures and ensure compliance while maintaining positive working relationships.
* Ability to work with the Unit Leader and Assistant Unit Leader to identify staffing needs, help manage recruitment, hiring, and training, and reviewing accounting of Unit staff. This requires: a) skill at training staff to ensure that rules, regulations, and proper accounting procedures are followed, b) the ability to forecast and plan staffing to meet workload needs, and c) the positive attitude needed to maintain good morale within the Unit.
* Ability to ensure the effectiveness of office services, including facilities, motor vehicle fleet, telecommunications, and equipment and supplies. This requires: a) knowledge of and ability to coordinate and oversee office functions, b) the ability to work effectively with federal and university administrative personnel, vendors, and suppliers to ensure continuity and effectiveness of office services, and c) knowledge of and ability to develop and administer sub-contracts and procurement agreements.
* Position requires working within a building that is not wheelchair accessible, which requires mobility and physical demands.

Minimum Required Experience

* High school diploma (or equivalency) in addition to four (4) years of closely related experience; or any combination of experience and education that provides the competencies necessary to successfully handle the duties and responsibilities assigned to the position.

Preferred Qualifications

* Bachelor's degree in a related field is preferred.

About the Montana Cooperative Wildlife Research and UM

The Montana Cooperative Wildlife Research Unit performs research designed to address the needs of cooperators, bridging the gap between applied and basic wildlife science. Our studies provide new insights useful to management and conservation, based on understanding the ecological mechanisms that underlie habitat requirements and demography of individual and coexisting wildlife species. Research emphases within the Unit include ecology and management of carnivores, applied landscape ecology, management of large game, interactions between forest management and wildlife, environmental influences (predators, habitat, ungulates) on demography and diversity of birds, habitat requirements and community ecology of birds, and comparative demography and life history strategies of birds in differing environmental and geographical contexts. Other research topics are addressed as needed, in keeping with the Cooperative Research Program's mission to best meet the needs of the Cooperators by remaining flexible and open to new areas of inquiry. When Cooperator's needs occur outside Unit expertise, the assistance of appropriate University faculty will be recruited.

Unit staff will advance the training and education of graduate students at the University of Montana by teaching up to one graduate-level course per year in wildlife science, chairing graduate committees of Unit students, and serving on graduate committees of non-Unit students. Technical support and training will be provided to Cooperators and other agencies as the need exists.

The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.

Position Details

Position Title: Accounting Associate IV

Position Number: 049000

Department: Montana Cooperative Wildlife Research

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year. Position requires alternative work schedule.

Salary: $16.600/hr - Position is salaried and exempt from overtime. Current employee's rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department.

Union Affiliation: Montana Federation of Public Employees (MFPE)

Probationary Period: Six months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Monday, October 15, 2018 by 11:59 PM (Mountain Time)

Complete applications received by the 'Priority Application Date' will be guaranteed consideration. Position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below

A complete application Includes:

* Letter of Interest - addressing your qualifications and experience related the stated required skills for the position.
* Detailed Resume - listing education and describing work experience.
* Professional References - names and contact information for three (3) professional references.

Need additional help? Check out our UM Jobs FAQ website.

About University of Montana

Montana Public Radio is licensed to The University of Montana, located in Missoula, Montana. The University of Montana's primary focus is undergraduate liberal arts and science programs. It also has professional schools in journalism, law, business, forestry, education, pharmacy, and the fine arts, as well as a 25-program College of Technology. About 12,000 students attend The University of Montana. The school has had 28 Rhodes Scholars, seven Pulitzer Prize winners, and many national honors in law and ethics competitions. The athletic teams are also outstanding, boasting a national football championship and 12 appearances in the NCAA women's basketball playoffs. The University of Montana's hometown of Missoula is located west of the Continental Divide about 40 miles from the Idaho border. It is a culturally active community (pop. 85,000) that is surrounded by mountains and wilderness.