Experience:
0-1 years of experience
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Employment Type:
Part time
Posted:
10/9/2019
Job Category:
Other
Event Manager
(This job is no longer available)
University of Michigan | Ann Arbor, MI
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Job Description

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

NOTE: This is a 9-month limited-term appointment with the potential to re-evaluate for an extension!

Reporting to the Assistant Director, with broad latitude for the exercise of independent judgment and initiative within established guidelines, the Event Manager will work with internal, external and student clients and service providers to manage client program logistics. The Event Manager will indirectly supervise support and student staff as dictated by contracted business.

Responsibilities*

Operations (50%)

* Manage the planning and execution of the assigned program, including scheduling and monitoring of all logistical and support service arrangements (dining, catering, facilities, housing, registration, etc.).


* Manage the planning and execution of assigned weddings, family, student, departmental and social events.


* Partner effectively with service providers to secure necessary services on campus, and work with outside service providers on behalf of the client; negotiate on behalf of the client and engage services of campus and non-campus services providers to support programs.


* Work collaboratively with the sales team; engage in file turnover meetings once the business is contracted by the Sales team


* Maintain program data in event management software; exercise diligence in updating program confirmations (added billable items, price changes, and customer-driven changes) and ensure signatures and funds are received within appropriate timelines.


* Ensure the safety and security of summer residents.


* Assist and provide other support to conference operations as assigned.


* Staff client programs as assigned by Associate Director of Operations and as dictated by client contract.



Financial (20%)

* Accountable for the creation and execution of program budgets


* Authorize payments for materials, services, and other conference-related expenses.


* Assist with client billing process (audit and approve billing)


* Assist with client file set-up per established guidelines.


* Reconcile P-card statements on a monthly basis.



Sales (15%)

* Respond to inquiries from returning clients regarding the use of facilities and services for conferences; log event details in the event management database.


* Work with the sales team to ensure optimized summer occupancy.


* Assist with the development of bid proposals and budgets, and contracts for new and returning business; process executable contracts.


* Assist with yield management strategies to maximize the use of University facilities.



Other (15%)

* As a member of Conferences & Events and the Division of Student Affairs, serve on various committees and work teams as requested.


* Attend and participate in staff training and professional development opportunities.


* Other duties as assigned.



Required Qualifications*

* Bachelor's degree or relevant experience of 4 or more related to the role


* Minimum 2 years of event management experience in a corporate hospitality or university environment


* Working knowledge and proven experience with Microsoft Office Suite (to include Word, Excel, PowerPoint, and Access), and event management software.


* Experience building strong customer relationships


* Strong organization, communication, and attention to detail in order to effectively plan successful events within deadlines.


* Valid drivers license



Desired Qualifications*

* Wedding planning experience


* Experience in, or strong familiarity with, higher education


* Experience in conference planning or hospitality industry


* EMS or other event management software experience



Additional Information

Position Criteria:

These are the criteria that the hiring team will be evaluating the candidate for

* Requires initiative, the ability to work in cooperation with staff, meet deadlines, excellent interpersonal skills, and a demonstrated aptitude in handling and resolving details.


* Ability to work under pressure and handle multiple projects accurately, independently and productively.


* The person in this position routinely communicates with students, alumni, recruiters, faculty, about hosting, programs, events, activities, and conferences on the U-M campus.


* On occasion will be expected to work weekends, early mornings and evenings/late nights.


* May occasionally require more than 40 hours a week.



Financial/Budgetary Responsibility

Manager will reconcile their own PCard

Working conditions

On occasion could be expected to work weekends, early mornings and evenings/late nights. Also, this job may occasionally require more than 40 hours a week.

Physical requirements

The incumbent is required to remain in a stationary position for extended periods of time, transport bulky objects (when needed).

The person in this position routinely moves materials weighing up to 20 pounds to campus locations or other venues for events and conferences.

The person in this position occasionally moves through the building and campus to attend meetings/events and access clients, files or information.

Direct reports

The Event Manager will indirectly supervise 5-10 support and student staff.

#studentlife

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

* Job Opening ID

179359
* Working Title

Event Manager
* Job Title

Meetings/Special Events Mgr
* Work Location

Ann Arbor Campus

Ann Arbor, MI
* Full/Part Time

Full-Time
* Regular/Temporary

Regular
* FLSA Status

Exempt
* Organizational Group

Dsa University Union
* Department

Event Services Sales
* Posting Begin/End Date

10/07/2019 - 10/14/2019
* Salary

$46,300.00 - $49,075.00
* Career Interest

Hospitality



Apply Now

About University of Michigan

The University of Michigan Health System is the academic medical center of the University of Michigan and is considered one of the nation's leading medical care and research institutions. It comprises the U-M Medical School, its Faculty Group Practice and numerous research laboratories; three U-M-owned hospitals (University, C.S. Mott Children's, and Women's) with 913 licensed beds and nearly 48,500 admissions and births annually; more than 30 U-M health centers and 120 outpatient clinics where nearly 1.6 million patient visits take place each year; and nationally known centers for research, education and care in cancer, cardiovascular disease, depression, diabetes, geriatrics, organ transplant, vision and women's health.