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PHHS Internship Coordinator
(This job is no longer available)
University of Michigan | Ann Arbor, MI
Grad Date

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Job Description

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Internship Coordinator is a talented individual who is committed to providing skills and experiences necessary for students to become successful members in their field industry.

Management reserves the right to change or otherwise modify functions of this job in order to meet the needs of the department.

This position is highly specialized in support of the Public Health and Health Sciences (PHHS) programs. Decisions made will have an impact on PHHS programs' student retention.

This position will work alongside department faculty, program directors and the department director in promoting student success.


Student Internship Management (50%):

* Meet with students prior to beginning internship to review/discuss forms and responsibilities
* Conduct monthly internship meetings with current interns (open to prospective interns)
* Conduct direct, timely communication with prospective and current interns
* Send and track evaluations to field supervisors
* Monitor completion of internship quiz
* Schedule internship meetings
* Send rubrics and other requested documentation
* Manage database (entry and tracking)
* Manage notifications of deadlines
* Coordinate make up assignments for interns who are unable to make an internship meeting
* Meet with interns regarding final evaluation/feedback from employer

* Check all papers against approved checklist for fulfillment of all required items, prior to presenting to faculty for grading
* Maintain/update internship documentation to include policies & procedures
* Adhere to the guidelines and procedures of the department

Internship Site Administration (20%):

* Coordinate with PHHS Office Manager on current and future affiliate site agreements and renewals; be familiar with all existing opportunities and requirements for each site; assure an approved and signed agreement is in place prior to placing a student
* Work with community health related organizations to identify and develop new student internship sites
* Visit and approve new sites before allowing students to participate in an internship
* Ensure legitimacy of each site (including cases where students request specific sites or to be placed at their place of employment) and that site will provide training and oversight of the intern
* Review internship requirements with the prospective Field Supervisor
* Train all current and new Field Supervisors on evaluation of interns to include certification and accreditation requirements

* Monitor quality of placements and conduct site visits
* Visit students at internship sites (minimum of 1 on-site for each intern)
* Conduct post internship meeting with coordinator

Internship Information Management (20%):

* Maintain the student internship records; document behavior issues, absenteeism, tardiness, inability to perform tasks/skills, lack of participation or inability to work with others
* Maintain and develop Blackboard organizations (add new students, retrieve materials, update documentation & dates, send announcements)
* Oversee website content regrading internships & other recruiting materials
* Collect, analyze, & report out updated data (such as number of current interns, prospective interns in coming semesters, number of current sites, prospective sites in progress, sites visited, data on public health knowledge areas, or other related data as needed)
* Prepare placement and assessment documents on data required for certification and accreditation of related programs

Career Services and Events (10%):

* Maintain an active presence on the campus including attending career events
* Coordinate career preparation workshops (selecting an internship, on resume writing, interviewing skills, etc.)
* Work with employers on current skills needed in the workforce
* Coordinate special events, programs, receptions related to internship and employment opportunities
* Seek out employment opportunities; connect students with potential job opportunities
* Assist with recruiting efforts through marketing of program and internship opportunities
* Coordinate promotional materials related to internship

Required Qualifications*

* Bachelor degree in health related field
* Experience in job and/or internship placements
* Well-developed interpersonal skills and ability to establish rapport with undergraduate and graduate students and community partners
* Demonstrated excellence in oral and written communication skills
* Demonstrated self-starter
* High organizational skills with great attention to detail
* Proficiency with Microsoft products (Word, Excel, etc.)
* Display flexibility and willingnessto perform all tasks required
* Must be able to travel as required by the job description
* Service oriented and have a positive attitude
* Ability to manage multiple priorities at one time

Desired Qualifications*

* Master's degree preferred
* Understanding of experiential education processes and procedures including curricular prepartion for internships
* University administrative experience
* Experience with recruitment
* Knowledge of Google products

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

* Job Opening ID

* Working Title

PHHS Internship Coordinator
* Job Title

Program Manager
* Work Location

Flint Campus

Flint, MI
* Full/Part Time

* Regular/Temporary

* FLSA Status

* Organizational Group

Flint Hlth Prof Stud
* Department

Flint Dept Pub Hlth & Hlth Sci
* Posting Begin/End Date

9/20/2019 - 9/27/2019
* Salary

$46,000.00 - $56,000.00
* Career Interest


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About University of Michigan

The University of Michigan Health System is the academic medical center of the University of Michigan and is considered one of the nation's leading medical care and research institutions. It comprises the U-M Medical School, its Faculty Group Practice and numerous research laboratories; three U-M-owned hospitals (University, C.S. Mott Children's, and Women's) with 913 licensed beds and nearly 48,500 admissions and births annually; more than 30 U-M health centers and 120 outpatient clinics where nearly 1.6 million patient visits take place each year; and nationally known centers for research, education and care in cancer, cardiovascular disease, depression, diabetes, geriatrics, organ transplant, vision and women's health.