Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
9/11/2018
Job Category:
Business Development
Development Assistant
(This job is no longer available)
University of Colorado | Aurora, CO
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Job Description

University of Colorado Denver l Anschutz Medical Campus

Office of Advancement

Development Assistant

Position #732281 - Requisition 14655

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The Office of Advancement has an opening for a full-time University Staff (unclassified) Development Assistant position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. ReadCU Anschutz Quick Facts here.

Position Emphasis:

Under minimum supervision, performs tasks of Administrative Assistant III and may provide functional guidance to clerical staff. Supports 3-4 staff members. Makes administrative decisions and takes action in the manager's absence. Duties and tasks reflect substantial variety and complexity. Is a resource to others in the resolution of complex problems and issues. Applies skills and knowledge in multiple functions. Responsibilities must include a distinct development component not ordinarily contained in an Administrative Assistant position, such as grant proofreading, preparation and submission. Distinguished from Executive Assistant in that incumbent reports to a high level manager, but not a Foundation Vice President.

Examples of Work Performed:

* Performs a distinct development function, such as grant proofreading, preparation and submission.
* Provides administrative support functions, such as answering and directing phone calls, sorting and distributing mail, establishing and maintaining files, document management, maintaining office equipment, copies and faxes requested documents, resolving hardware and software issues with for staff, ordering office supplies and maintaining adequate inventory levels, etc.
* Performs clerical and administrative tasks. Makes travel arrangements (which may include detailed itineraries reflecting appointments with donors), schedules meetings and appointments, and maintains calendars to ensure efficient time management. Coordinates actions, questions, and decisions between manager and others.
* Occasionally works with donor relations and event staff in fund agreement routing and stewardship activities. Utilizes data from central database to create requested reports, spreadsheets and correspondence on a routine basis. Generates and refines downloads for reports and mailing labels as requested.
* May occasionally help with event preparation including but not limited to; compiling and organizing invite lists, event attendance upload to Advance database, assistance with event set up and break down, preparing nametags for event guests, managing registration process etc.
* Completes new account forms, routing and following-up on forms and fund agreements to ensure required approval signatures obtained in timely manner; provides complete information to accounting and stewardship departments and processing staff. Processes donor checks and gifts, completes routing and tracking forms, generates appropriate acknowledgments. Updates donor database with notes, strategic plans, contact reports, tasks, etc. to ensure most current and relevant information is available. Shares information with other team members. Researches and resolves issues or discrepancies daily regarding donations, fund transfers, and new gift funds. Follows up to confirm changes have been made.
* Generates department accounts payable vouchers, verifying accuracy of invoices and accounting codes to be charged. May assist in preparation and monitoring of departmental budget. 10. Acts as liaison between the Foundation and the University regarding questions, research information, reports, and operations.
* May be asked to work after hours and/or weekends for donor related functions periodically.
* Serves as one of three department approvers for conference/event room reservation system (EMS).
* Other duties as assigned.

Salary and Benefits:

The hiring range for this position starts at $43,000 and is commensurate with skills and experience.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

Please click here for information on disability accommodations: http://www.ucdenver.edu/about/departments/HR/jobs/Pages/JobsatCUDenver.aspx

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications:

* Three years of general clerical experience.

Substitution: College or university course work appropriate to the work assignment, may substitute on a year for year basis for the experience.

Preferred Qualifications:

* Professional experience working in non-profit, events, and/or development/fundraising.
* Professional experience making travel arrangements.
* Experience using donor database software, such as Advance, or a similar software.

Competencies:

* Ability to communicate effectively, both in writing and orally.
* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
* Outstanding customer service skills.
* Attention to detail.
* Demonstrated commitment and ability to advance diversity and inclusion.
* Knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar.
* Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.
* Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
* Proven data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis.
* Solid ability to coordinate technical presentations including hardware set up.
* Solid knowledge of database management with the ability to query reports, utilize data, and convert programs.
* Solid ability to work with accuracy and attention to detail and solid knowledge of money handling and mathematics.
* Solid knowledge of multi-line phone system.
* Personal computer proficiency required, especially as related to Microsoft Outlook, Word, Excel, PowerPoint, Publisher and Access; and Database applications.

About University of Colorado

University of Colorado Hospital is the Rocky Mountain region's leading academic hospital, which means it is always among the first - and sometimes is the first - to bring new treatments to the bedside. UCH has long been recognized as one of the United States' best hospitals by U.S. News & World Report and independent ratings agencies like HealthGrades, the American Nurse Credentialing Association and University HealthSystems Consortium. Though its practitioners provide care at many satellite clinics throughout Colorado, the hospital itself is based at the Anschutz Medical Campus in Aurora, Co. It shares some of the most beautiful, advanced health care facilities anywhere with the physicians of the renowned, research-rich University of Colorado Denver School of Medicine.