3-5 years of experience
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Employment Type:
Full time
Job Category:
Project Management
Project Assistant IV-Internal Medicine Residency
(This job is no longer available)
University of Chicago | Chicago, IL
Grad Date

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Job Description

Department2012226 BSD - Medicine - House Staff

About the Unit

Job Information

Job Summary:

Under limited supervision, the Project Assistant IV provides highly complex administrative support for the academic and administrative operations and services. Provides prompt and efficient resolution to complex administrative problems. Adapts workflow to accommodate needs, priorities, and fluctuation of work volumes according to faculty and departmental expectation. Handles a wide range of administrative support duties and functions for several faculty members.

The Project Assistant IV will provide secretarial and administrative support to the Med/Peds Program Director and work closely with Program Directors to manage conferences and special events. Exchange pertinent information with individuals outside the Program and the Institution. Update/maintain the calendars of the Director. Maintain an organized filing system for all information related to the program. Coordinate the Director's responsibilities in various societies/committees. Coordinate all aspects of recruitment for applicants to the combined medicine/pediatrics residency program. Work on joint projects with Internal Medicine Residency Coordinators and Program Directors. The Project Assistant IV will also be responsible for the following:


* Coordinate all aspects of Medicine/Pediatrics Residency Program (e.g., scheduling interviews and meetings, use and maintenance of ERAS match system software, coordinating preparation of handouts).
* Manage the application ranking session and tabulate all statistical data for ranking residency candidates.
* Work closely with the Program Director and provide secretarial and administrative support.
* Assist with IM residency recruitment.
* Assist Chief Residents with rotation scheduling.
* This includes coordination of the Ambulatory Block rotation (assisting the chief residents with scheduling, distributing the schedules to the clinics, and creating packets for residents prior to the start of the rotation.
* Work with residents and program leadership to set up lecture series and special events for residents.
* Manage the residency iPad program and eLearning initiatives.
* Assist with the ongoing development and management of educational technology in teaching and learning.
* Work with chief residents, faculty, and residents to ensure cohesive and efficient use of instructional technology.
* Assist program leadership in the acquisition, use and maintenance of instructional technology equipment and course management systems/eLearning platforms.
* Manage the alumni network through surveys, list servs, and Facebook pages.
* Manage the various residency program websites with updates and news.

This is an Academic Discretion position.


* Proficiency with Microsoft Office suite required.
* Ability to successfully handle multiple faculty and department related tasks within a specified time frame required.
* Ability to proactively anticipate physician needs and resolve problems required.
* High level of initiative, strong editing skills and superb organizational abilities required.
* Ability to provide excellent customer service required.
* Strong editing skills and superb organizational abilities required.
* Experience with Endnote, Adobe, and other business related applications preferred.
* Ability to learn a range of position-related software applications required.
* Ability to communicate effectively in English, both orally and in writing, required.
* Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with visitors, patients, staff, faculty, students and others required.

Additional Requirements

Education and Experience:

* High School Diploma or equivalent required.
* Bachelor's degree preferred.
* Three years of office experience required.
* Four to five years of office experience in complex, fast-paced office environment preferred.
* Hospital or academic medical center experience preferred.

Required Documents:

* Resume
* Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Salary Range: $19.37-$28.36

Benefit EligibilityYes

Pay FrequencyHourly

Pay RangePlease refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours40

Union024- Local 743, I.B.T. Clerical

Job is Exempt?No

Drug Test Required?No

Does this position require incumbent to operate a vehicle on the job?No

Health Screen Required?No

Posting Date2019-02-01-08:00

Remove from Posting On or Before2019-08-01-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago

Founded by oil magnate John D. Rockefeller, the University of Chicago is a private, nondenominational institution of higher learning. Scientists at the University are working at the cutting edge of virtually every field of science, from cosmological astrophysics to molecular genetics and from high-energy particle physics to psychoneuroimmunology. Seventy-nine recipients of the Nobel Prize have been researchers, students or faculty members at the University at some point in their careers.