Experience:
0-1 years of experience
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Employment Type:
Full time
Posted:
5/23/2019
Job Category:
Administration
Department Manager (7377U) - #26623
(This job is no longer available)
University of California | Berkeley, CA
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Job Description

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is: April 11, 2019

Departmental Overview

The Department of Agriculture and Resource Economics (ARE) is nationally recognized as the top ranked Agricultural Economics department. ARE is within the College of Natural Resources and includes 18 faculty, 1 Cooperative Extension Specialist, 3 adjunct faculty, 10 active emeriti faculty, 5 affiliated faculty, 25 annual visiting scholars and/or postdocs, and 50 graduate student instructors per year. ARE's teaching program includes 80 graduate students and the largest undergraduate major in CNR with 350 students. ARE is an academic department which focuses on economics and policy questions in the fields of agriculture, biotechnology, environment, natural resources, international development, and trade. ARE is involved in many cross-campus and cross-system initiatives such as the Center for Effective Global Action (CEGA), the Giannini Foundation, the Energy Institute at Haas, and the Masters in Development Practice (MDP) and this position plays a key role in coordinating the relationships between the department and these programs in areas such as graduate funding, program delivery, space utilization and management.

Reporting to the Chair, the Department Manager works under broad delegation of authority from the Chair and acts independently in most areas of responsibility. The Department Manager has overall administrative responsibility for day-to-day operations including budget planning, financial management and reporting, facilities, staff and academic personnel, student services, and IT. The Department Manager directs activities through subordinate staff and acts as the chief liaison with College of Natural Resources centralized services and Campus Regional Services to form coalitions that foster teamwork and ensure the efficient and effective management of campus resources to meet the needs of the department.

Responsibilities

Manages, plans and administers all administrative operations in a small to medium academic department, or a small to medium non-academic department or program. Administrative operations include budgetary financial management, staff and academic personnel, IT, facilities and space planning, contracts and grants, health and safety, emergency planning and departmental events:

* Makes decisions on administrative or operational matters and ensures achievement of operation's objectives (operational and budget processes, academic and/or staff FTE, finance, human resources, IT and space planning) that have department-wide impact. Formulates strategies for growth and resource acquisition.
* Develops annual budget requests and institutes systems to monitor and project financial activity. Translates program needs into financial plans. Designs and implements a strategic long-range plan to ensure the financial health of the department and ensure that the department's financial needs are secure. Reports on financial health of the department to faculty.
* Advises faculty on optimum utilization of funds from various sources in order to meet research objectives and advises on non-technical portions of contract and grant proposals.
* Responsible for department staffing and personnel management. Addresses labor relations and employee relations issues. Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit/department.
* Responsible for academic personnel activities in conjunction with analyst in the CNR Dean's Office, including the recruitment and retention of ladder rank faculty, appraisals, merits, promotions, adjunct faculty, professors in the graduate school, visiting professors, lecturers, specialists, and postdoctoral fellows.
* Plans and budgets for physical space rehabilitation and renovation.
* Acts as chief liaison to Campus Shared Services and College of Natural Resources centralized services to improve working relations and resolve workflow problems.

Instructional Planning:

* Develops, implements and manages the department's fall, spring and summer teaching program. Prepares and monitors TAS budgets ensuring maximum enrollments and costs, including fee remissions.
* Oversees all aspects of Graduate student services including graduate admissions and student financial support.
* Coordinates undergraduate affairs with Undergraduate Advisors and course scheduling staff in the CNR Office of Instruction and Student Affairs
* Collaborates with the Undergraduate Affairs Chair, Department Chair, Head Graduate Advisor, and other members of the faculty to complete the plans for the instructional program

Strategic Planning:

* Prepares short and long range planning for administrative services operations and improvements to processes. Oversees analysis and policy development for issues and processes. Offers analysis and recommendations to faculty.
* Establishes and recommends changes to policies which affect the department.
* Formulates policies and guidelines to carry out the department's mission for faculty and students.
* Involved in Projects as assigned by the Chair, Vice Chair, and Executive Committees

Managerial Leadership:

* Management and oversight of staff. Hires, trains, evaluates, supervises, and transforms staff through regular engagement and recognition
* Communicates the mission and direction of the Department to staff, building necessary coalitions to affect change. Promotes administrative innovation, quality customer service and respect for diversity, teamwork, collaboration, and open communication.
* Ensures that staff receive training in order to keep skills current and learn new systems as they are rolled out.
* Approves all staff career development activities.

External Affairs:

* Oversees planning for development, alumni relations, and outreach activities in the Department.
* Design and maintain department website and communications
* Coordinates with CNR Office of College Relations
* Professional development activities including attending conferences, trainings, and campus events to keep up on trends and changes in the workplace and enhance value to the organization.

Required Qualifications

* Thorough knowledge or demonstrated ability to learn of University rules and regulations, processes, protocols and procedures for budget, account and fund management, personnel management.
* Thorough knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
* Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
* Knowledge of demonstrated ability to learn of common University-specific computer application programs.
* Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
* Strong skills in short & long term planning, analysis and problem-solving and customer service.

Education/Training:

* Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

Salary range: $61,600.00 - $93,900.00, annually, will be commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

About University of California

UCSF is a leading university that consistently defines health care worldwide by conducting advanced biomedical research, educating graduate students in the life sciences, and providing complex patient care.