Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
11/8/2018
Job Category:
Education
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Student Affairs Officer II
University of California | Los Angeles, California
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Job Description

Requisition Number: 29083 Job Title: STUDENT AFFAIRS OFFICER II Working Title: Student Affairs Officer II Salary: $23.04 - $45.54 hourly Job Type: Career Department Name: 1010-MATHEMATICS Department Website URL: Job Summary Statement: As a member of the Student Services team and reporting to the Graduate Advisor, support graduate program in the Department of Mathematics and the Program in Computing. The Department of Mathematics currently has 150 graduate students and annually admits approximately 30-40 new students to the program. The Graduate Student Affairs Officer is responsible for graduate admissions and prepares all applications (approximately 500) for review by the admissions committee. Advises current and prospective graduate students. Answer inquiries in person, on the telephone and via email concerning graduate admissions, enrollment and regulations.

Serves as liaison between the Student Services Office, Finance Office, Graduate Division, and other University offices. As part of the Student Services team, ensures that department is in compliance with Graduate Division policies. Implements policies and procedures relating to student funding, academic services, teaching assistant allocations, reimbursements, financial aid, and budget management.

Manages database for tracking admission information and academic progress. Review Master's and Ph.D. degree petitions for accuracy and compliance with regulations. Generate required forms for doctoral examinations. Compile qualifying results for review by faculty committee and assists students with appeal process for qualifying exams. Exercising judgment and creativity to identify issues and make recommendations to faculty. Compile and record teaching evaluations, including scores and faculty/student comments, for teaching assistants. Create departmental reports utilizing Access and Excel and data available from University systems, departmental databases, and spreadsheets. Update graduate program website on department server and course information on CIMS. Type course syllabi, course evaluations and comments, teaching evaluations, correspondence and memoranda. Proof databases, spreadsheets and documents to ensure accuracy. Assist in scheduling classes and reserving rooms.

Organizes and participates in graduate admission meetings and events (Department award ceremony, open house for admitted students).

Coordinate graduate student employment (including completing hiring paperwork work and I-9 process) for Teaching Assistants, GSRs, and Readers (approximately 500 students per year).

Serve as back-up for Graduate Advisor, and assist in backup for Student Services Manager and Undergraduate Assistant. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position

15 Records Qualifications Required/Preferred

BA/BS degree preferred and 2 years of related experience.

Preferred

Working knowledge of student/academic affairs in a college/university setting.

Required

Knowledge of UCLA Graduate Division policies.

Preferred

Ability to advise graduate students on complex academic regulations and procedures.

Required

Excellent oral and written communication skills to collect and relate information with diplomacy, accuracy and discretion required.

Required

Ability to handle confidential information sensitively and appropriately.

Required

Demonstrated skill in performing detailed work with a high degree of accuracy.

Required

Skill in analyzing information, problem solving and ability to propose alternatives and implement workable solutions.

Required

Demonstrated skill in utilizing computer hardware (including PCs, digital camera, scanner, printers) and software (including Word, Excel, Access, Dreamweaver).

Required

Ability to effectively utilize web based applications.

Required

Ability to effectively utilize mainframe applications including SIS, SRS, UIDS and CIMS

Required

Ability to use library automation software for tracking textbook distribution/retrieval.

Required

Ability to accurately compile statistical information.

Required

Skill in organizing and maintaining accurate information in files.

Required

Working hours include commencement weekend.

Required Additional Posting InformationBargaining Unit: 99-Policy Covered Application Deadline: 11-22-2018 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74660 Special Instructions: Contact information: Number of Positions: Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information CANRA:

Is this position designated as a mandatory reporter under CANRA? Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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About University of California

UCSF is a leading university that consistently defines health care worldwide by conducting advanced biomedical research, educating graduate students in the life sciences, and providing complex patient care.

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