No experience
Employment Type:
Full time
Job Category:
Executive Assistant, Career Center
(This job is no longer available)
University of California | Los Angeles, CA
Grad Date

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Job Description

Requisition Number: 28272 Job Title: ADMINISTRATIVE SPECIALIST Working Title: Executive Assistant, Career Center Salary: $20.89 - $41.37 hourly Job Type: Career Department Name: 5060-CAREER CENTER Department Website URL: Job Summary Statement: Under the direction of the Assistant Director for Finance and Operations, perform administrative duties, organizational analysis as well as coordinating projects related to publications and marketing. Interpret and analyze information and report outcomes relevant to specific operations and programs. Provide logistical leadership and support for Center-wide activities, including annual Career Week, executive-level meetings, conferences, workshops, and other programs.

Coordinate the Director's activities and ensure the effective and timely completion of work to support the overall operations of the Career Center.

The Executive Assistant provides support to the Career Center Leadership Team, and assisting other members of the team with travel and other processes as needed and approved by supervisor. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position

12 Records Qualifications Required/Preferred

Ability to recognize and resolve sensitive issues that arise in a diplomatic, professional and courteous manner.


Ability to read, understand and disseminate all information within UCLA Career Center administrative procedures and guidelines.


Ability to set priorities which accurately reflect the relative importance of job responsibilities. Ability to adjust to frequently changing priorities and work load to meet deadlines.


Working knowledge of UCLA's Career Center's mission statement.

Can be trained

Demonstrated ability to verbally communicate using a positive tone and appropriate language. Ability to interact effectively with individuals from various social, cultural, ethnic, and professional backgrounds.


Demonstrated ability to answer telephones in a courteous and professional manner.


Demonstrated writing skills sufficient to draft correspondence that is clear, concise, comprehensible and grammatically correct.


Trained in BruinBuy, Purchasing and Travel systems.


Strong computer skills with the ability to use Outlook, Excel, PowerPoint and other programs necessary to carry out job functions, including workflow management programs, organizational chart creation programs, and Box.


Working knowledge of University and UCLA Career Center procedures regarding facilities, safety, emergency response, maintenance, telecommunications, and purchasing.

Can be trained

Ability to lift up to 40 pounds with assistance.


Ability to stand, walk, and climb stairs and ladders in order to assist Career Center users.

Required Additional Posting InformationBargaining Unit: 99-Policy Covered Application Deadline: 10-17-2018 External Posting Date: Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=73598 Special Instructions: Contact information: Number of Positions: 1 Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation. Driving Record: N/A E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response CANRA:

Is this position designated as a mandatory reporter under CANRA? No Other Special Employment Requirements: Position is subject to performance standards and other requirements of the University wide Police Policies and Administrative Procedures.

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