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Employment Type:
Full time
Job Category:
Office Coordinator, CIR (4722C) #23399
(This job is no longer available)
University of California | Berkeley, CA
Grad Date

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Job Description

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance-academic and artistic, political and cultural-make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is: 6/29/2017

Departmental Overview

The Consortium for Interdisciplinary Research (CIR) was established in 2013 by UC Berkeley's College of Letters and Sciences: Division of Arts and Humanities with a mission to support the programs and activities of several dynamic interdisciplinary research units in the humanities and social sciences.

Currently CIR serves The Berkeley Center for the Study of Religion, The Program in Critical Theory, and the Digital Humanities Initiative, three centers led by a highly diverse community of 200 faculty, advisors, scholars and graduate students from nearly 30 campus departments and schools including Anthropology, African Diaspora Studies, Art History, Comparative Literature, East Asian Languages and Culture, Education, English, Ethnic Studies, French, Geography, Gender and Women's Studies, German, History, Law, Music, Near Eastern Studies, Philosophy, Political Science, Rhetoric, Sociology, and Spanish & Portuguese. Working closely with faculty leadership, the staff of CIR develops and manages the programmatic and administrative activities for these units.


The Office Coordinator supports the operations of the Consortium for Interdisciplinary Research (CIR), the administrative management home for the Berkeley Center for the Study of Religion (BCSR), The Program in Critical Theory, and Digital Humanities (DH) at Berkeley. Led by several prominent and energetic UC faculty, these dynamic campus units conduct research, produce lectures and symposia, award faculty and student fellowships, host visiting scholars, and, in the case of the Program in Critical Theory, offer a Designated Emphasis to qualifying PhD students. Over 100 faculty and students from numerous departments are represented by the four units including Anthropology, Bolt Law School, Comparative Literature, East Asian Studies, Education, English, Ethnic Studies, French, German, History, History of Art, Performance Studies, Political Science, Rhetoric, Sociology, among others.

Supporting CIR and Digital Humanities (DH) under the CIR umbrella, the position provides for diverse administrative and financial services, financial and grants tracking, events planning, and communications. The position reports to the CIR Associate Director. Occasional evening hours to support events should be anticipated.

Administration and Finance:

This position provides essential administrative and financial coordination, maintaining office efficiency and building a successful office environment by organizing and developing office operations and procedures. Administrative duties include providing assistance to the CIR Associate Director and DH Academic Coordinator, processing HR procedures, keeping the office efficient and organized, building office morale, managing communications related to the office, ordering supplies; and managing facilities, technical services and equipment.

Finance responsibilities include management of payments and reimbursements, fund transfers, producing monthly financial and quarterly budget reports, facilitating deposits, and tracking actual expenses for annual budgeting. The Office Coordinator performs duties in campus systems such as Berkeley Financial System (BFS), Berkeley Administrative Initiatives Reporting System (BAIRS), Student Information Systems (SIS) and BearBuy. He/she coordinates with Campus Shared Services and these units to process purchase orders, honoraria, travel and entertainment reimbursement requests, transfers, and deposits, following proper policies and procedures. Also maintains filing systems and writes and updates procedural manuals.

The Office Coordinator functions as part of the CIR team and provides back-up and assistance to other CIR staff as needed. Facilitates cross-training in the office by training work-study and other CIR staff.

Grant Information and Correspondence:

The Office Coordinator works with CIR faculty and staff to collect and collage grant application materials, draft and organize grant-related correspondence, and manage grant-related spreadsheets to maintain timely and accurate information on applications, awards, recipients, and project progress.

Events and Meetings:

The Office Coordinator works with CIR faculty and staff to assist with large and small public events, conferences, and meetings. Event related tasks include planning and running events, reserving spaces and equipment, ordering food service and catering, facilitating payments and reimbursement requests for events, communicating with speakers and guests, handling AV/recording equipment, and providing back-up support. Helps coordinate the Digital Humanities at Berkeley Summer institute by organizing applications, corresponding with and enrolling applicants, overseeing catering plans, and processing all related honoraria, reimbursements and invoices.

Communications and Web:

Communications activities includes assisting in compiling documents and reports; content development and the timely delivery of announcements, newsletters and other information to news media, the campus community, and the general public; facilitating the production and circulation of posters and fliers; and ensuring timely and accurate updates to the Consortium's websites. Troubleshoots website issues and works with campus IT in resolving them.

Required Qualifications

Knowledge and Skills (typically required of the position)

* Demonstrated ability to manage multiple tasks and responsibilities simultaneously under general supervision.
* Ability to establish priorities and meet multiple deadlines independently.
* Demonstrated ability to solve complex operational problems with creativity.
* Excellent verbal and written communication skills.
* Highly developed interpersonal communication skills.
* Computer proficiency in MS Office (Especially Excel and Word), Calendar, and the internet.
* Demonstrated ability to perform business transactions with a high degree of accuracy.
* Ability to use and learn multiple software programs and online systems.
* Demonstrated skills in the areas of customer service; organization and attention to detail.
* Ability to maintain positive working relationships with diverse groups.
* Willingness and ability to take on new assignments and learn new skills as required.
* Ability to handle sensitive/confidential information with good judgment, tact, and discretion.

Preferred Qualifications

* Ability to learn and follow University procedures and regulations, and learn to use UC online systems as needed.
* Ability to manage projects.

Salary & Benefits

$22.79 - $27.35 hourly, commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:


How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time "variable" position; hours of work may fluctuate according to business demands.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:


About University of California

UCSF is a leading university that consistently defines health care worldwide by conducting advanced biomedical research, educating graduate students in the life sciences, and providing complex patient care.