Experience:
3-5 years of experience
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Employment Type:
Full time
Posted:
6/16/2019
Job Category:
Administration
Administrative Specialist III
(This job is no longer available)
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Job Description

Overview

The Administrative Specialist III provides administrative support for the Department of Radiology Pediatrics Division. The Administrative Specialist will coordinate administrative processes and prioritizes, directs, and responds to departmental matters involving the section chief and faculty.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

UAMS offers amazing benefits and perks:

* Health: Medical, Dental and Vision plans available for staff and family
* Holiday, Vacation and Sick Leave
* Education discount for staff and dependents (undergraduate only)
* Retirement: Up to 10% matched contribution from UAMS
* Basic Life Insurance up to $50,000
* Career Training and Educational Opportunities
* Merchant Discounts
* Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary: $14.00/hr

Responsibilities

* Provides administrative and office support to the division director and faculty.
* Serves as the administrative assistant to the division director by maintaining the calendar, arrange meetings and schedule appointments with faculty/staff, leadership, etc.
* Answer and route calls for the area.
* Develops and maintains databases, spreadsheets, and correspondence, etc. based on information provided to be distributed to the appropriate individuals, i.e. monthly schedules, conferences, and weekend call schedules.
* Responsible for distribution of departmental mail.
* Attends campus meeting as requested by leadership.
* Assist with distribution and collection of radiation of badges.
* Serves as a liaison between UAMS, ACH, & ACNW campuses for administrative support.
* Organizes and coordinates events which may including creating timelines, collecting agenda items, and background materials.
* Coordinating itineraries for recruitment and/or special events.
* Coordinate patient conferences for physicians, coordinate divisional staff meetings and record minutes as designated. Provide logistical support for events and training.
* Provides assistance with the residents and medical students as they rotate through pediatric radiology. Also assist with fellowship duties as needed.
* Performs other duties as assigned.

Qualifications

High School diploma/GED plus 3 years of administrative experience required. Must have Microsoft Office experience.

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

Physical RequirementsStand: FrequentlySit: FrequentlyWalk: FrequentlyBend, crawl, crouch, kneel, stoop, or reach overhead: OccasionallyLift, push, pull, carry weight: 10 lbs or lessUse hands to touch, handle, or feel: ContinuouslyTalk: FrequentlyHear: ContinuouslyTaste or smell: OccasionallyRead, concentrate, think analytically: ContinuouslyPhysical Environment: Inside Office EnvironmentNoise Level: ModerateVisual Requirements: Depth perception, Far visual acuity, Near visual acuityHazards: None