Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
9/27/2019
Job Category:
Administration
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COMPROMETID@S PROJECT COORDINATOR
University Enterprises, Inc. | Sacramento, California
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Job Description

Job Title Comprometid@s Project Coordinator
Worksite City Sacramento, California
Advertised Salary Range $16.04 - $22.45
Temporary No
Length of Appointment N/A
Hours per week Regular (full-time) Employee – 40 hours per week (Benefited)
FLSA Non-Exempt
Broad Scope and Function

This position will provide general administrative support for the Comprometid@s project. The position will facilitate the daily operations of the administrative side of the project, assisting in the project’s activities, and assisting the Project Leadership in ensuring that goals of the project are being met. The Project Coordinator will also help facilitate campus events, the mentoring portion of the project, connections with K-12 schools and community colleges, and summer workshops within the community.

Reporting Relationship

The position reports directly to the Director of the Comprometid@s project and works closely with the Co-Principal Investigators and the College of Education.

Conditions of Employment

This position is a full-time, non-exempt (eligible for overtime pay), benefited position, with a defined contribution retirement plan through TIAA. (The position is not covered under the California Public Employees’ Retirement System). Continued employment in this position is dependent upon funding and the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee, can, at any time, terminate the employment relationship at will, with or without cause. Program continuation is contingent upon funding.

Work Schedule  
Minimum Qualifications

1. Demonstrated experience performing clerical functions such as maintaining calendars, filing, copying, collating, answering phones, and taking/transcribing meeting minutes.

2. Demonstrated experience arranging logistics for events e.g., making room reservations, purchasing supplies, and ordering catered food.

3. Must be detail oriented and have good organizational skills. Demonstrated skill in coordinating different tasks, setting, and meeting deadlines and completing projects.

4. Demonstrated experience working in programs with culturally and linguistically diverse students, teachers, faculty, or community members.

5. Demonstrated knowledge of the K-12 environment, university settings, community organizations, or agencies.

6. Ability to establish and maintain cooperative working relationships in a diverse environment and with multiple groups (e.g., faculty, staff, and students from K-12 schools, the university, and community groups).

7. Demonstrated ability to perform duties independently with little direction in a fast paced, demanding work environment.

8. Demonstrated experience using computer applications including email, word processing, data entry, spreadsheets, and databases, such as the programs in the Microsoft Office Suite.

9. Excellent interpersonal, oral, and written communication skills with the ability to clearly express ideas and recommendations orally and in writing.

10. Must be fingerprinted and pass a background check. Must continue to meet the established standards.

Preferred Qualifications

1. Bachelor’s Degree in an Education-related or Social Sciences field, or equivalent.

2. Experience preparing budget-related paperwork such as travel and check requests.

3. Experience preparing reports and summaries of activities.

4. Demonstrated experience conducting presentations and speaking in front of groups.

5. Demonstrated communication skills in Spanish.

6. Experience updating and uploading images, text, and video on a variety of social media such as Twitter, Facebook, Instagram, YouTube, etc.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, copiers, printers, scanners, fax machines, and lift or move boxes weighing up to 25 pounds. Occasionally drive to events throughout the Sacramento region.

Working Conditions

Work is performed in an office environment; continuous contact with staff, students, campus community, the public, and other agencies.

Project Description

Through a grant from the U.S. Department of Education, the College of Education at Sacramento State has created the Comprometid@s (Committed to Promoting Latin@s in Teaching Careers) project. The overall goal of the Comprometid@s project is to increase the number of culturally and linguistically competent teachers by creating a clear and coordinated path to recruit, support, advance and prepare future Hispanic and bilingual teachers from high school, through Sacramento State’s undergraduate program, to completion of the post-baccalaureate teaching credential program. The project includes four strategies: (1) Ethnic Studies Professional Development for High School Teachers; (2) Future Teachers Pathways and Clubs in High Schools and Community Colleges; (3) Mentoring and Support for Sacramento State Undergraduates, including the EduCorps Celebration of Teaching Event; and (4) Expand the Teaching Credential Program for future Hispanic and Bilingual Authorization teachers.

Job Duties

 

Job Duty

1. Performs clerical functions including typing, word processing, taking and transcribing minutes, data entry, copying, collating, filing, and related tasks to facilitate the operation of the project.

Job Duties

 

Job Duty

2. Works collaboratively with Project Director and Co-Principal Investigators to develop procedures and timelines for the activities and events administered by the Comprometid@s project.

Job Duties

 

Job Duty

3. Schedules meetings with multiple on-campus and community partners.

Job Duties

 

Job Duty

4. Arranges logistics for events including room reservations, purchasing supplies, catering, and vendors.

Job Duties

 

Job Duty

5. Assists in ensuring timely submission of budget-related items including preparing check requests, verifying receipts, and assisting with travel related paperwork. May assist with monitoring and maintaining the program budget and related records.

Job Duties

 

Job Duty

6. Works with Account Analyst to maintain and update the project’s budget and related records.

Job Duties

 

Job Duty

7. Prepares materials for meetings and events, creates agendas for project meetings, attends meetings, takes notes, and distributes the notes following the meetings.

Job Duties

 

Job Duty

8. Assists with creating and maintaining multiple databases, including a database to track multiple components of the grant along with the people involved in each and a database that tracks students from undergraduate through peer mentoring and into post-baccalaureate teaching credential programs.

Job Duties

 

Job Duty

9. Establishes and maintains office files and record keeping systems including confidential information and data.

Job Duties

 

Job Duty

10. Works with program leadership to prepare quarterly and annual reports on project activities.

Job Duties

 

Job Duty

11. Works closely with peer mentors to help facilitate mentoring and connections with K-12 schools and community partners.

Job Duties

 

Job Duty

12. Assists with updating the program’s social media and sharing content on websites.

Job Duties

 

Job Duty

13. Occasional travel to community and school sites to help facilitate events.

Job Duties

 

Job Duty

14. Serves as a point of contact for questions regarding the project. May give presentations about the project to faculty leaders or students.

Job Duties

 

Job Duty

15. Other job-related duties, as determined by the Project Director, that will help facilitate the project.

Posting Detail Information

 

Posting Number B017F19
Number of Vacancies 1
Position End Date (if temporary)  
Open Date 09/27/2019
Close Date 10/11/2019
Open Until Filled No
Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the “Employment Experience” section of your application in addition to submitting your resume and cover letter.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • UEIJobs Website
    • Interest Card Emails
    • Twitter
    • Indeed
    • Career Fair
    • Campus Career Center
    • LinkedIn
    • Personal Referral
    • Sacramento Bee
    • Careerbuilder
    • Internal Job Posting
    • The WELL hiring expo
    • Other
  2. If other, please specify.

    (Open Ended Question)

  3. * Do you have experience working in programs with culturally and linguistically diverse students, teachers, faculty, or community members?
    • Yes
    • No
  4. * Please describe your experience related to programs with culturally and linguistically diverse students, teachers, faculty, or community members.

    (Open Ended Question)

  5. * Do you have experience making logistical arrangements for workplace events?
    • Yes
    • No
  6. * Please give an example of a time when you’ve had to make room reservations, purchase supplies, and/or order catered food for a workplace event.

    (Open Ended Question)

  7. * Do you have experience performing clerical functions such as maintaining another person’s calendar or taking/transcribing meeting minutes?
    • Yes
    • No
  8. * Please describe the type of tools you’ve used to maintain calendars and transcribe meeting minutes. Please describe the steps you took to ensure the accuracy of details.

    (Open Ended Question)

  9. * Do you have knowledge of the K-12 environment, university settings, community organizations, or agencies?
    • Yes
    • No
  10. * Please provide any supporting details that would demonstrate your knowledge of the K-12 environment, university settings, community organizations, or agencies.

    (Open Ended Question)

  11. * Do you have a Bachelor’s Degree in an Education-related or Social Sciences field, or equivalent? (This is preferred but not required for this position.)
    • Yes
    • No
  12. * Are you bilingual in English and Spanish? (This is preferred but not required for this position.)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume

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