No experience
Employment Type:
Full time
Job Category:
Payroll Specialist
(This job is no longer available)
Union Home Mortgage Corp. | Strongsville, OH
Grad Date

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Job Description

Job Title: Payroll Specialist

Department: Accounting

Location: Strongsville, OH


The Payroll Specialist is responsible for the administration of payroll, taxes and commissions in a multi-state environment for 400+ employees. Maintains confidentiality, accuracy, full compliance and strong internal controls. Drive processes to eliminate waste and improve efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

Payroll Processing

  • Administer all aspects of payroll on a bi-weekly basis, including monthly commission payroll
  • Review employee timecards for accuracy
  • Enter withholding orders/garnishments for employees
  • Set up payroll deductions
  • Research new local and state tax and completes setup in payroll
  • Process employee salary changes
    • Maintain accuracy of all system-generated direct deposits and checks, including computation and calculation of any special checks needed for bonus pay, PTO pay, and termination pay
  • Maintain payroll related legal and regulatory compliance
  • Posts bi-weekly 401K contributions to participants' accounts in a timely manner
  • Identify process improvements and best practices to eliminate errors
  • Maintain effective internal controls and proactively identify efficiency improvements and gaps

Commissions to Payroll

  • After the first payroll of the month is done, obtain a new production assistant pay report showing the PA pay from the last commission and from the first pay of the month.
  • Calculate the new PA comp deductions and edit the ones currently entered into AMB with the new amounts. Run a new commission report and balance deductions.
  • Re-run commission and e-mail to LOS. Send an e-mail to LO support letting them know commissions are being and ask them to review by a specified date.
  • Answer commission questions and rectify any discrepancies.
  • Run a net commission by loan officer report and export into excel.
  • Verify there were no additions to the branch commission/override report.
  • Add a column to the commission report for branch commissions/overrides and Mutual Title incentives. Add in by loan officer and add in any managers to the report that are not in with their respective amounts due and total all payments due.
  • Text to column to split LO/Manager name up by first and last name and then sort the whole report by last name.
  • Use this report to input commissions, branch commissions and Mutual Title incentive payments into payroll.
  • Update the production assistant deduction report by adding in loan volume of the managing LO, to calculate PA bonuses due. Use this report to input PA bonuses into payroll.
  • E-mail branch commission and PA bonus calculations to those who want detail.

Commission Calculation-Month-End

  • Run commission reports after fundings are complete. Work with accounting on reconciling the number of closed loans and commission payment. Remove second mortgages for down payment assistance loans. Remove loans that were rescinded.
  • Calculate commission deductions (PA comp, MSA, Rents) and input deductions into AMB and re-run commissions and verify deduction totals.
  • Calculate all commission sharing agreements and post adjustments to AMB and re-run commissions and verify totals.
  • Calculate commission accrual by branch and post to AMB.
  • Run branch volume reports and calculate branch commission/overrides.
  • Calculate and post to AMB branch commission accrual.
  • Calculation Mutual Title incentive payments and accrue in accrued bonuses.

Posting Payroll Entries to AMB

  • Keep mapping current in ADP to post payrolls.
  • Post payroll entries after each payroll.
  • Calculate the necessary payroll related accruals at month-end. Use the actual payrolls to accrue number of days not paid payroll and post to AMB. Use actual payrolls to obtain percentage estimates for payroll taxes and 401k matching on the payroll accrual, commission accrual and branch commission accrual.

Comp Plans/AMB

  • Add new loan officers to AMB and assign them with their comp plan.
  • Add new comp plans to AMB where needed.
  • Current LO comp plans can be changed quarterly. Make quarterly changes.

Branch Commission/Overrides/PA Bonuses

  • Read all comp letters and track overrides on the branch commission excel report.
  • Track all PA comp and bonus changes on the PA deduction excel report.


  • Research all deduction notices received from ADP and verify they are valid.
  • Record these deductions into AMB.
  • Research and reconcile items deducted from payroll and recorded to miscellaneous accounts receivable.
  • Reconcile manual checks and record to appropriate accounts.
  • Research and rectify all taxes recorded to the account taxes not filed by ADP.

Other (Quarterly)

  • On a quarterly basis, need to run loan volume reports and adjust branch manager salary based on the prior quarterly loan volume. The overrides adjust monthly by volume-salary is quarterly.
  • Run loan volume reports and adjust company coverage of PA compensation for those on the company plan.
  • Communicate with senior management highlighting the quarterly adjustments calculated above.


  • Completes Ohio Dept. of Job & Family Services quarterly salary report and Ohio Bureau of Workers' Comp semi-annual payroll reports
  • Generate bi-weekly overtime report
  • Responsible for all payroll reporting


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • High school diploma or equivalent; Bachelor's degree in Business Administration of Accounting preferred
  • Experience with ADP Workforce is a plus


  • Capable of thorough and detailed analysis
  • Skilled knowledge of how to use spreadsheets (ie Microsoft Excel) and demonstrates accurate data entry skills
  • Excellent oral and written communication skills
  • Exhibits the highest level of confidentiality


Applicants must be eligible to work in the specified location