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Employment Type:
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Health Care & Medicine
Floater Division Admin/Fellowship Coordinator
(This job is no longer available)
UCLA Health | Santa Monica, CA
Grad Date

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Job Description

Job Duties
The Division Administrator provides oversight and directs the administrative functions of the unit including fiscal management, staff and academic personnel administration, material management, and contract and grant administration. Incumbent must continually monitor resource allocation and assess the appropriateness of methods of accomplishing administrative tasks, identifying and implementing creative solutions to the inherent problems in the administration of a Divisional Unit. The Divisional Unit Administrator must manage competing demands to insure that deadlines and obligations are met.

Job Qualifications
Demonstrated skill in financial analysis, planning, and administration for multi-million dollar budgets with multiple funding sources; including appropriately correlating available fiscal resources with division programmatic needs. Demonstrated skill in managing a complex organization with multiple objectives and goals, with limited resources. Working knowledge of policies and procedures related to departmental administration in a large, urban university setting. Demonstrated skill in managing a multi-function staff covered by diverse personnel policies and contract, including assessing and developing staffing needs and plans; demonstrated skill in recruiting, selecting, training, supervising, evaluating, and disciplining all levels of staff employees. Demonstrated ability to establish and maintain effective working relationships and to communicate effectively with faculty, staff, administrators, students, and the public in a variety of complex, sometimes sensitive issues. Demonstrated ability to write analytical and administrative reports and correspondence which are clear, concise, logical, and appropriate for a variety of audiences. Demonstrated skill in management of space, equipment, and material resources including developing utilization plans and justifying acquisitions. Demonstrated computer skills to develop financial and administrative reporting systems for cost control and financial planning and analysis; recommend hardware and software purchases; trouble-shoot hardware and software problems. Working knowledge of academic personnel including dossier preparation, medical and basic science compensation plans. Demonstrated skill in organizing material, information, and people in a systematic way to optimize efficiency and minimize duplication of effort. Demonstrated skill in modifying and/or adapting designs, procedures or methods to achieve organizational goals and objectives. Skill in developing short-term and long-term goals in all areas of management. Working knowledge of the principles and practices of contract and grant administration with specific experience, training and knowledge of NIH grants. Skill in negotiating; exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions. Demonstrated ability to organize and coordinate conferences and lectures.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.