No experience
Employment Type:
Full time
Job Category:
Health Care & Medicine
Grant Administrator
(This job is no longer available)
UCLA Health | Los Angeles, CA
Grad Date

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Job Description

Job Duties
In compliance with all university and agency applicable policies and guidelines, provide comprehensive financial support to assigned Research Programs and their director, faculty and Research Administrator by reporting on contract & grant and other assigned funds. Demonstrate full and complete DGSOM fund management skill-set and demonstrate policy and procedure knowledge to effectively represent the faculty, and to work independent of daily senior leadership. Responsibilities include providing excellent customer service to Department PIs and working as a collaborative team member to optimize the overall function of the Fund Management and Grant Administration unit. Prepare all aspects of DGSOM standard monthly financial reports and the review, approval and reconciliation of all related expenditures and projections for assigned fund load. Provide data for and contribute to monthly/quarterly financial meetings with faculty or program director and the assigned Research Administrator.

Job Qualifications
Demonstrated skill in performing advanced accounting functions and financial management, including budget preparation for contracts and grants and clinical trials, financial controls and audits, and problem solving.- preferred Demonstrated skill in preparing clear and comprehensive financial reports for use by Principal Investigators, granting agencies, and the Department Administration. Demonstrate skills to retrieve and analyze online financial information from portals and databases and in fully utilizing all UCLA on-line financial reporting systems, BruinBuy, Travel Express, ERAS, Research Portal, campus QDB (query data base), and DGSOM QDBGLPPP FPM to perform appropriate financial review and analysis. -preferred Demonstrate in-depth comprehension of UCLA general and subsidiary ledgers including FSO100, FSO103, FSO105, FSO109, FSO150 and PPP530.-preferred Demonstrate ability to interpret the funding agency and University policies and procedures and to effectively communicate with OCGA and EFM. Demonstrate skill in interpreting/explaining terms & conditions of contract/grants using knowledge of extramural awards for State, Federal, local and private agencies. Working knowledge of University and funding agency policies and procedures on grant submissions and grant administration. - preferred Demonstrate skill in processing and preparing finance processes including, but not limited to, transfer of funds, financial journal, purchase requisition, department deposit record, departmental repair authorization, travel expense voucher, check request, limited value order and interdepartmental recharge request.Working knowledge of PC's and proficiency in using spreadsheet and database programs such as MS Excel and MS Access, including advanced functions, to prepare grant proposals, budgets, financial reports and analyses, to create financial worksheets, maintain database files, and prepare reports.Ability to use a 10-key calculator with speed and accuracy. Working knowledge of University and funding agency policies and procedures as they pertain to the purchase of goods and services, the areas of entertainment, foreign travel per diem, subawards, consultants and memberships. Analytical skills to review and interpret proposals, reports, and other documents and formulate appropriate responses and resolve problems. Skill in assembling narrative and fiscal information into a coherent written form so it will be understood by all personnel. Skill in writing grammatically correct and effective business correspondence such as emails, memoranda, letters, financial reports, University forms, reports, budgets, and other materials with speed, and to accurately input data for financial/statistical reports. Skill in comprehension of standard English text in documents such as RFAs, FOA, PAs, administrative policy manuals, and complex financial reports.-preferred Strong interpersonal skills to obtain and disseminate information with accuracy and diplomacy with faculty, staff, other University offices, and the public. Ability to establish and maintain strong communication skills and interpersonal skills to develop and maintain cooperative working relationship with colleagues, supervisors, faculty, vendors and other campus departments. Ability to maintain confidentiality of information. Skill in working independently and completing assignments with minimal direction. Skill in setting priorities which accurately reflect the relative importance of job responsibilities and competing deadlines. Ability to gain knowledge of program administrator's duties and to assume specific tasks/responsibilities as assigned.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.