No experience
Employment Type:
Full time
Job Category:
Health Care Provider
Health Care & Medicine
Clinic Coordinator
(This job is no longer available)
UCLA Health | Venice, CA
Grad Date

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Job Description

Job Duties
Coordinate the delivery of health care services to patients in a primary health care clinic. Provide administrative support to the medical providers and medical staff. Discharge patients after medical visits, arrange for follow-up appointments, process referrals for Medi-Cal, Medicare, Managed Care and County. Request authorizations using the Web Portal and E-consult. Perform data collection and perform extensive patient tracking and follow-up care. Perform patient screening and registration and provide backup coverage to clinic front desk duties as needed. Also assist with provider and medical home changes. Cover at satellite sites as needed. Screen and register patients in NextGen Practice Management. Assist with insurance eligibility in Medi-Cal and insurance websites. Schedule follow-up appointments using NextGen Practice Management System. Discharge patients using NextGen Electronic Health Records system in a timely manner. Assist with receipt of OTC medications. Task patient referrals at time of patient discharge via NextGen to working team members. Request referral authorizations from insurance plans including Medi-Cal Manage Care. Obtain patients labs and other tests results as needed for referral process. On Call to troubleshoot and assist with patient concerns and needs. Process County referrals through County Referral Processing System. Review patient records and complete data collection forms using ICD9/ICD10 and CPT codes. Consult with providers and conduct patient phone follow-ups. Complete CMR's and submit to DPH as requested by providers. Review health education material with patients as instructed by provider. Assist with training and supervision of volunteers. Attend monthly department and other mandatory meetings as scheduled. Cover at satellite sites as needed. Provide backup coverage to front desk duties, including patient registration, insurance verification and eligibility. Also assist with provider and medical home changes. Other duties as assigned within Venice Family Clinic.

Job Qualifications
Skill at coordinating the delivery of health care services to patients in a primary health care setting. Strong interpersonal skills to work effectively with people of diverse cultural, educational, economical, and social backgrounds. Strong written and verbal communication skills in both English and Spanish. Ability to prioritize and multi-task assignments with competing demands. Excellent organizational skills to complete work in a timely and efficient manner. Ability to work with minimal supervision. Ability to schedule patient appointment using computerized scheduling system. Ability to discharge patients using NextGen Electronic Health Record system and follow up as necessary. Ability to triage medical problems. General knowledge of health education, public health, and medical terminology. Working knowledge of medical/social service agencies in the West Los Angeles area. Ability to Multi-task, work independently or part of the coordinator team. Ability to work evenings as needed. Ability to train volunteers. Valid California driver's license and proof of auto insurance. Ability to travel and work at satellite sites as needed.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.