No experience
Employment Type:
Full time
Job Category:
Health Care & Medicine
Clinical Trials Intake Analyst
(This job is no longer available)
UCLA Health | Los Angeles, CA
Grad Date

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Job Description

Job Duties
The Contracts Analyst position is a member of the Clinical Trials Contracts & Strategic Relations team (CTC & SR) in the Office of Clinical Research, which provides the necessary administrative, technical, analytical, and project management services necessary to support CTC & SR efforts for contract/contract amendment set up. This position provides support in four key areas: A) Contracts Intake, Triage, and Tracking, B) Document Management and Electronic Data Entry, C) Fund Set-up Coordination, and D) Contracts Close-out. This position is entry level and provides a good introduction to the administrative aspects of clinical research at UCLA. This position is administrative support is not geared toward JD's. To be successful in this role, a candidate should show attention to detail and manage a large volume of documents for intake and setup.

Job Qualifications
Minimum 3 years of experience in an administrative staff role, including at least 1 year in grants administration, contracting or other comparable administrative staff role OR 6 years experience in an administrative staff role, including at least 2 year in grants administration Bachelors Degree or applicable experience. Knowledge of UCLA contract and grant related policies and procedures. Familiarity with procedures related to the research administration environment and structure, including but not limited to accounting purchasing, personnel, intellectual property and compliance. Demonstrated ability to interpret financial/accounting and administrative concepts as presented in contract and grant documents relating to private industry funding. Working knowledge of State of California and federal regulations and institutional policies related to disclosures of economic interests and conflict of interest reviews related to sponsored research projects. Demonstrated ability to analyze medical, technical and financial information and synthesize into concise statements in written form understandable to general audiences. Ability to communicate clearly and interact with faculty members, department administrators and other University officials and outside agencies to obtain accurate information, respond to questions, and to explain policies, procedures and general information pertaining to private industry clinical trials. Demonstrated interpersonal skills to establish professional working relationships with peers, University academic administrators, faculty, staff, and others. Ability to establish and maintain cooperative and mutually supportive working relationships within CTC & SR team and with faculty, administrators, staff, other campus units, UC system units, and sponsoring agencies and companies. Ability to maintain effective communication with faculty, school and campus administrators, and industry sponsor representatives by providing regular status updates. Ability to consistently respond to voicemails, emails, and other correspondence in a timely fashion. Ability to prioritize workload and consistently meet established turnaround goals and deadlines. Demonstrated skill in the use of IBM personal computers using Windows-based software. General working knowledge of spreadsheet software and database entry, and working knowledge of the Internet. Demonstrated ability to compose clear, concise, logical and grammatically correct correspondence, reports, memos and other forms of written communication. Strong skills in editing and formatting of documents. Ability to develop and maintain an awareness of external regulations and laws, university policies and funding agency policies that apply to private industry contract negotiation, proposal submission and award management Demonstrated critical thinking and problem-solving skills.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.