0-1 years of experience
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Employment Type:
Full time
Job Category:
Health Care & Medicine
Academic Personnel Manager
(This job is no longer available)
UCLA Health | Los Angeles, CA
Grad Date

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Job Description

Job Duties
Serve as the Manager for Academic Personnel in the Department of Psychiatry/Semel Institute. Manage human resources and payroll services for more than 1000 academic appointees school wide. Serve as advisor on all matters related to faculty recruitments, appointments, advancements and compensation. Develop effective internal policies and procedures. Participate as a member of the department's senior administrator management team. Manage the review and appraisal process for more than 350 faculty in Westwood and at affiliated institutions. Direct academic personnel services for approximately 600 voluntary clinical faculty, 110 researchers. Manage all aspects of recruitment, employment, payroll and benefits services for all academic appointees. Advise faculty members on matters pertaining to performance issues and leaves and outside professional activities. Participate in preparation of departmental budget. Manage academic roster for more than 100 state-funded faculty provisions. Research, devise and recommend innovative solutions to frequent funding changes for faculty. In collaboration with the Associate Chair for Academic Affairs, conduct individual meetings with all junior faculty through the various stages of their academic career. Supervise seven full-time staff.

Job Qualifications
Experience in managing the operations of a large department. Knowledge of University academic personnel policies and procedures. Knowledge of the Health Sciences Compensation Plan strongly preferred . Skill in resolving complex personnel issues which involve interpretation and application of established policies and procedures, analysis and decision making. Experience in developing office procedures which serve as the basis for smooth and continuous office operation. Experience in supervising staff to include organizing workflow to accomplish objective, delegating responsibility, training, evaluating employee performance and discipline. Skill in communicating verbally to make group presentations as well as on a one-to-one basis with persons at all levels of the department/institute. Demonstrated writing skills. Working knowledge of University accounting and payroll policies and procedures strongly preferred. Experience in interacting diplomatically in order to mediate personnel conflicts, negotiate and exchange ideas to arrive jointly at decisions or solutions preferred . Knowledge of University/School of Medicine online systems strongly preferred, and an ability to become proficient in new online systems and software is essential.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.