No experience
Employment Type:
Full time
Job Category:
Health Care & Medicine
Fund Manager-Supervisor
(This job is no longer available)
UCLA Health | Los Angeles, CA
Grad Date

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Job Description

Job Duties
Under the direction of the Chief Administrative Officer (CAO), function as the Senior Administrative Analyst for aspects of departmental financial matters. Provide administrative and fiscal management for assigned sponsored projects and a full range of accounting support functions for the Department of Physiology. Major duties include administration of department's extramural funds, compensation plan, 19900 funds, sales & service, gift and indirect cost recovery funding totaling approximately $17M. Supervise departmental financial operations, oversee pre- and post-award contract and grant administration and procurement. Prepare and review proposals for completeness and accuracy prior to submission. Perform financial reconciliation of expenditures and appropriations. Prepare and review on-line transactions including Transfer of Funds, Purchasing and Accounts Payable, Employee Database and Effort Reporting systems. Analyze and review financial and cost-analysis reports. Manage special projects as assigned by the CAO. Under minimal supervision by the CAO, the incumbent works in a highly independent manner to accomplish goals and resolve problems. The incumbent interacts frequently with the CAO, faculty, department staff and staff of other departments and campus administration. Accountable for accuracy and timeliness of all financial and management reports required by the Department and all other campus entities. This position will supervise an Admin Analyst-Fund Manager and an Admin Specialist-Purchaser.

Job Qualifications
This position requires demonstrated skill in financial analysis, planning, preparation and administration of multi million dollar budgets with complex funding sources. Skill in performing basic bookkeeping transactions such as debiting, crediting, preparing financial transactions/documents and reconciling expenses. General knowledge of microcomputers for use in financial analysis, records management and word processing. Skill in projecting, analyzing and monitoring income and expense trends on the basis of existing revenue and cost data. Analytical skills to assess personnel and financial information, practices and procedures, recognize relationships among proposals, define problems, formulate logical conclusions, develop alternative solutions, and make recommendations. Working knowledge of extramural granting agency policies and regulations regarding personnel, supply, equipment, and consultant expenditures. Skill in negotiating and exchanging ideas, information and opinions in collaboration with faculty, staff and administrators to arrive at conclusions or solutions related to financial problems. Ability to diplomatically interact with and establish and maintain cooperative working relationships with staff, faculty and administrators. Skill in working as part of a team; collaborating with colleagues. Ability to use judgement when dealing with confidential or sensitive information. Knowledge of rules and regulations pertaining to Federal agencies and Private Foundations for Contract and Grant Administration. Knowledge of University's on-line systems (TOF, Bruinbuy, EDB). Knowledge of University travel rules and regulations. Skill in prioritizing assignments to complete work in a timely and accurate manner when there are changes in workload assignments and deadline pressures. Ability to communicate effectively on the telephone. Skill in speaking clearly and distinctly, using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels and the public. Skill in supervising accounting and/or purchasing personnel including hiring, training, motivating, delegating responsibility, and evaluating performance. Knowledge of proposal submission process in order to advise the staff and faculty on how to complete forms and process through appropriate channels. Knowledge of Campus Administrative units and their services, role and responsibilities; ability to contact them appropriately to obtain needed information. Skill in writing concise, logical and grammatically correct memos, letters, and reports to explain financial data. Skill in reading documents written in standard English such as administrative policy and procedure manuals; contract and grant regulations and guidelines. Ability to read and interpret financial reports, including salary distribution spreadsheets in order to draw conclusions from the data. Skill in computing ratios, rates and percentages to prepare financial reports.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.