No experience
Employment Type:
Full time
Job Category:
Health Care & Medicine
Administrative Analyst
(This job is no longer available)
UCLA Health | Los Angeles, CA
Grad Date

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Job Description

Job Duties
Provide comprehensive analysis and manage all of the extramural grant fund functions for the assigned Department of Medicine Division. Represent Research Faculty interests in all pre and post award areas. Contact funding agencies to clarify and bring to complete resolution on any issues, questions or concerns of Research Faculty. Coordinate research activities, agency reports, and special requests (i.e., re-budgeting; change of investigator effort) on behalf of Research Faculty. Compose, edit, and prepare written correspondence as requested by Research Faculty. Assist Research Faculty in implementation of new and ongoing activities of research administration including identification of problems and providing operational solutions. Assist Research Faculty in meeting timelines required by funding agencies. Provide Division Administrator with expertise and management to facilitate completion of research administration assignments. Manage the preparation of grant proposals and budgets. Manage grant application submission process. Serve as divisional representative in all divisional, departmental, and campus contract and grant funding meetings. Provide financial analysis and long-range planning for all awards, to include faculty salaries, staff salaries, and related expenses. Oversee operations of post-award activation and administration. Review and recommend new administrative organizational policies and procedures to improve awards administration and overdraft minimization. Develop systemized accounting operations for division. Provide pro-active management to maintain accurate financial functioning and avoid overdrafts on Division controlled funds. Oversee the prompt resolution of financial management issues within the Division.

Job Qualifications
Demonstrated skill in financial analysis, planning, preparation, and administration of a budget with multiple complex funding sources. Demonstrated experience in post-award research administration, including fund closeout. Skill in navigating through Query Data Base (QDB) and Employment Data Base (EDB). Demonstrated experience in interpretation and hands-on application of accounting, budgetary, and auditing principles and practices in a University or non-profit environment. Working knowledge of University financial ledgers and payroll and accounting systems. Demonstrated skill in preparing short and long-term budget projections and analyzing financial reports. Mathematical skills and experience sufficient to monitor expenses, analyze costs, prepare budget projections, identify discrepancies, and identify potential problems using spreadsheet programs. Working knowledge of University, NIH, and other major awarding agencies' grants restrictions and requirements. Familiarity with UCLA transfer of fund online system. Knowledge of microcomputer systems and local area networks in order to enter and manipulate data on various computerized financial programs and downloads. Familiarity with Microsoft word processing and spreadsheet programs to include MS Word, Excel, and Access. Ability to initiate and implement novel solutions to various financial problems, including skill in organizing material, information, and resources in a systematic way to maximize efficiency and minimize duplication. General knowledge of University personnel, payroll, purchasing and travel procedures and policies. Ability to prepare computer-based analytical and administrative (ad-hoc) financial reports and correspondence, including cost management analysis to correlate resources with divisional programmatic needs in a clear, concise, and appropriate manner. Ability to work with minimal supervision and set priorities in order to meet varying demands and competing deadlines from a variety of individuals. Familiarity with human subject and animal subject and IRB policies and procedures. Ability to accurately provide oral and written instructions and communicate clearly and concisely using proper English in order to convey messages, follow instructions, and obtain information. Demonstrated excellence in interpersonal skills to interact effectively with all levels of faculty, physicians, principal investigators, staff, fellows, and the public in a cooperative manner, including members of EFM, OCGA, general accounting, and funding agencies. Ability to function as part of a team and as accounting/grants manager liaison/analyst in large, complex divisions. Ability to provide information and/or explain policies and procedures. Skill in organizing material, information, and resources in a systematic way to maximize efficiency and minimize duplication. Skill in projecting, analyzing, and monitoring income and expense trends on basis of existing revenue and cost data. Skill in maintaining confidentiality at the highest levels. Skill in programmatic evaluation to develop and maintain information systems as they relate to extramural awards and proposals, personnel, financial and organizational needs. Organizational skills to work effectively as a representative of the division.

About UCLA Health

For more than half a century, UCLA Health  has provided the best in healthcare and the latest in medical technology to thepeople of Los Angeles and throughout the world. Today we are one of the most comprehensive and advanced healthcare systems in existence. We are comprised of Ronald Reagan UCLA Medical Center, UCLA Medical Center, Santa Monica, Resnick Neuropsychiatric Hospital at UCLA, Mattel Children’s Hospital UCLA, and the UCLA Medical Group, with offices throughout the region.

Ronald Reagan UCLA Medical Center is consistently ranked by U.S.News & World Report as one of the top five hospitals in the nation and the best medical center in the western United States. The doctors, scientists and caregivers of UCLA are leaders in their fields. Every day, they perform pioneering work across an astounding range of disciplines, from organ transplantation and cardiac surgery to neurosurgery and cancer treatment. Year after year, our people have achieved medical breakthroughs and earned the highest industry honors. And we’re just getting started.

The dedicated professionals of UCLA Health are committed to healing humankind, one patient at a time, by improving health, alleviating suffering, and delivering acts of kindness on a daily basis.