Grant Writer & Marketing

Department: Marketing & Development

Hours: Full-Time - hours may vary.

Position Objective:  Responsible for researching, drafting, and submitting grant applications and other proposals to obtain grants or other funding for a variety of TradeWinds programs and projects. Also assist Director of Development and Marketing with marketing activities including brand development, public relations, chamber and community relations, and fundraising efforts.

Position Responsibilities (including, but not limited to the following)

Grants

• Work with Grant Assistant to research potential grant applications.
• Research criteria for grants to determine eligibility.
• Follow grant application criteria, compiling information – narrative, data, documents required, etc.
  • Work with the departments requesting grant funding applications to obtain understanding of request/project for funding and needed information.
  • Work with Grant Writer Assistant on application process to assist with compiling data/ information needed to complete application.
• Have application draft reviewed by department head/others involved, and Director of Development & Marketing before submitting.
• Work toward submitting application prior to deadline. Track deadlines, set-up reminders in Outlook calendar.
• If awarded grant, complete necessary requirements as needed to receive funding payment (i.e., paperwork, ACH form, etc).
• Upon receipt of funding, do thank you on website News page and send copy and photo/art/logo to Marketing Assistant to post on Facebook (save documentation for final grant reporting).
  • Send email to department head/others responsible for the grant funding received and reiterate the details/requirements submitted in the grant application (cc finance). Request invoices, information, or photos on purchases and activities for documentation be sent to you regularly for interim reporting purposes or at end of grant reporting. Save this information in a folder (also copy to X drive).
• Maintain application documents/receipts for files for future referral (hard copy & digital on X drive) – many grantors require retention of information/data for several years (each is different).
• Work with Grant Writer Assistant to ensure maintenance of tracking spreadsheet as spends occur.
• Retain photos of activities for final reporting (as needed).
• Communicate with fiscal department regarding monthly spend/activity, update spreadsheet on shared fiscal drive.
• Communicate monthly update with department head or those responsible for spending of the grant funds and the fiscal department. Remind of deadlines and grant fund amounts remaining that need to be spent, may need to remind about items or activities the funds can be used for.
• Communicate with grantor as needed, especially if an issue with the spending or project as it may be necessary to request an extension (this should be rare).
• Keep tracking spreadsheet of grant applications, deadlines, criteria, details of award timing; and keep another tab on spreadsheet for Board reporting of activity for fiscal year; provide updated report for Board or Board Committee meetings as requested from Director of Development & Marketing.

Job requirements:

• Strong organizational skills, able to multi-task, and strong time management skills.
• Demonstrate the highest of personal and ethical standards.
• Proficient in Word, Excel, PowerPoint, & Publisher applications.
• Attend mandatory TradeWinds meetings.
• A valid driver’s license and reliable transportation.
• Must clear TradeWinds background check & drug screen.
• Ability to work within a team framework.

 Education:  High School Diploma; Five years of sales/marketing experience.

Contact with Others:  Marketing department & organization-wide staff; Grantors such as Foundations, Businesses, Government Agencies; Business and community leaders, Board of Directors, donors, and supporters; TradeWinds clientele; General Public.

Working Conditions: Remote work location or office (as needed); occasional driving; occasional community locations; ability to lift 10 – 15 pounds; standing; sitting.

Additional: Must have a valid driver’s license with no suspensions for traffic infractions during the past three years and be at least 21 years of age. Must clear TradeWinds background checks.

Benefits: Competitive Pay, Medical, Dental, Vision, 401K, Vacation (FT), Sick Benefits, Short Term Disability, Paid Training, 24/7 Gym access.