EXECUTIVE ASSISTANT AND FUND DEVELOPMENT COORDINATOR
EXECUTIVE ASSISTANT & FUND DEVELOPMENT COORDINATOR
Salary: $19.44 to $25.00/hour
The Executive Assistant & Fund Development Coordinator manages the Central Administration office under the direction of the President/CEO of TAP and assists the Board of Directors as needed. Performs a variety of administrative duties in support to the President, Vice-Presidents and the TAP Board of Directors. Coordinates fund development activities.
RESPONSIBILITIES: Duties include but are not limited to:
- Assuring at least a quorum and preferably maximum attendance at all board meetings by calling each member one week before board meetings as well as sending out all regular board mailings no later than the Wednesday prior to the board meetings, making arrangements for teleconferencing for those who are out of town or ill, and taking whatever steps necessary to maximize attendance.
- Making all arrangements for all scheduled and called TAP Board Executive Meetings.
- Maintaining a current listing of all TAP Board Members, Board Committees, TAP Board of Commissioners, and TAP Advisory Boards.
- Assuring that every board member is serving on a TAP Board Committee, on the TAP Board of Commissioners, or Advisory Board that reports to the TAP Board of Directors.
- Maintaining attendance records of all the above in order to credit attendance to those participating.
- Preparing and maintaining the minutes for all Board and Executive Board meetings.
- Maintaining copy of minutes from all committee structures reporting to the TAP Board of Directors.
- Working with TAP Directors and staff assigned to all TAP Board Committees to ensure that committees are meeting as scheduled, and that committee members are notified via email and/or by mail of the meetings and agendas. Also, notifying the President/CEO of the upcoming meeting schedules and of potential problems.
- Coordinate Fund Development activities.
- Event Planning and Coordination
- Fundraising Strategy and Campaign Management
- Financial Management and Reporting
- Administrative Support and Compliance
- Managing all communications with the President’s office
- Assisting the President in preparing for, recording minutes when appropriate and overseeing all communications for the bi-weekly Leaderships meetings, Annual and Semi-Annual Leadership Planning Sessions, VACAP, NCAF, NCAP, and other state and national association meetings.
- Assisting in the preparation of the CSBG quarterly report, work plan, and budget. Responsible for making a quarterly financial review of the budget for the President/CEO.
- Help to develop and maintain the agency mailing/donor listing.
- Other duties as assigned.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:
- Proficiency in Blackbaud's Raisers Edge software preferred.
- Proven experience in fundraising and donor relations is highly desirable.
- Must be proficient in oral and written skills.
- Must have good organizational, record keeping and telephone answering skills.
- Thorough knowledge of standard office practices and procedures.
- Ability to plan, lay out, and conduct clerical operations involving transactions requiring accountability and accuracy.
- Thorough knowledge of business English and math.
- Ability to type accurately and at a reasonable rate of speed.
- Ability to establish and maintain effective working relationships with others.
- Ability to maintain confidentiality of client information and other agency records.
TRAINING, EDUCATION AND EXPERIENCE:
This individual should have at minimum an Associate’s degree and a combination of experience and training, including or supplemented by a course in clerical skills, and considerable experience in clerical work. The candidate should be well experienced with the Microsoft Office programs as well as general office equipment. The candidate should have good written and oral communication skills. Experience working with fundraising software desired. The ideal candidate is adaptable, mission-driven, and possesses a keen eye for detail. This role requires a high level of discretion and integrity in handling sensitive information and financial data.
SPECIAL REQUIREMENTS:
Must be willing to serve as a Notary Public, possess a valid Virginia driver’s license issued by the Commonwealth of Virginia and have reliable transportation.
TAP participates in the Virginia DMV Driver Alert Program. Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.
At TAP, we focus on the Whole Family Approach. Whole Family is a family led strategy to achieve set goals. As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients
SPECIAL NOTE:
This description provides information regarding the core functions of the designated position, and general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.
TAP is an Equal Opportunity Employer with a Drug Free Workplace. We only hire individuals legally eligible for employment in the United States.
For a full job description please visit Indeed.com or at our website www.tapintohope.org
Salary: $19.44 - $25.00/hour. Submit cover letter and resume to: TAP, Human Resources, Job Code EAFDC – ADMIN, PO Box 2868, 302 2nd St SW Roanoke VA 24011 or fax to 540-345-1944
TTY: 540-345-4096
AA/EOE/Drug Free Workplace
Bilingual ability is a plus
