No experience
Employment Type:
Part time
Job Category:
Office Admin Associate
(This job is no longer available)
The Ohio State University | Columbus, OH
Grad Date

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Job Description

Position Information

Top Message Both current Ohio State employees and the general public may apply for this classified civil service position. Message to Applicants Number of Positions Available 1 University Title Office Admin Associate Working Title Administrative Coordinator Department Graduate School Administration Department Location Columbus Requisition Number 455009 Summary of Duties

The Graduate School provides strategic leadership for graduate education at The Ohio State University. It fosters quality in graduate education and research by ensuring high standards for 200 plus graduate degree programs and by providing essential services that support the work of approximately 10,000 graduate students, and more than 3,000 faculty and staff. Each of the regular 23 Graduate School staff members contributes both individually and collectively to meeting the mission of the Graduate School. The Graduate School awards roughly 3,200 master's degrees and 700 doctoral degrees on an annual basis. The Office Administrative Associate (OAA) works with the Assistant Director and Director of Graduation Services on the management of the day to day administrative activities associated with the completion of all graduate degree requirements under the purview of the Graduate School including: serves as primary contact for students, staff, and faculty to interpret relevant Graduate School guidelines and resolve issues related to graduation requirements, policies, and procedures; processes applications to graduate and posts degree information on university and Graduate School databases; manages the graduation clearance Excel spreadsheet and processes adds and drops to the graduation list, noting when certain steps in the degree process have been completed; conducts audits of academic records to verify graduation eligibility; meets with students to perform preliminary and final reviews of theses and dissertations for compliance with published formatting guidelines (including working with students to identify and resolve formatting issues); publishes electronic theses and dissertations to OhioLINK, including posting document embargoes as requested; processes applications for candidacy by validating graduate committee membership and auditing academic records, notifies students and programs of issues as they arise; assists the Graduate School Exam Coordinator with processing graduation and examination petitions; communicates commencement information to students and faculty; assists with commencement preparation including the review of all doctoral and master's diplomas for accuracy; attends all graduation rehearsals and the graduation ceremonies (currently held once per semester on a Sunday); assists other areas of the Graduate School as needed; works on special projects as assigned.

Additional Information for Applicants: Pre Employment Screening Requires the successful completion of a background check. Required Qualifications

Six months of experience (600 hours of course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months of experience (300 hours of course work) in budgeting.

Desired Qualifications

Strong written and verbal communication skills; good interpersonal skills and ability to work as a team member; demonstrated proficiency working with Microsoft Office (including word, excel, access, and outlook), and electronic forms. Experience in higher education and support services; demonstrated success in a diverse, student service-oriented environment; knowledge of university and Graduate School policies, procedures, and guidelines; demonstrated ability to meet deadlines and make decisions independently; demonstrated proficiency working with Student Information System (SIS) system.

Target Salary $16.35 - $18.27 Hourly Job Category Civil Service Job Appointment (FTE%)


Full/Part Time Full-time Temporary or Regular Regular Posting Start Date 11/02/2019 Posting End Date 11/17/2019 Dept Contact Name Houser,Roberta Jean Dept Contact Phone 614/292-3718 Quick Link http://www.jobsatosu.com/postings/99263

About The Ohio State University

The Ohio State University at Marion serves as one of five regional campuses to the Columbus main campus. As a regional campus, Marion offers the same excellent resources and faculty that you would expect from Ohio State, all within the environment of a smaller campus setting. Students can begin any Ohio State degree at a regional campus and finish at the Columbus campus. Marion, along with the other regional campuses, offers a number of complete four-year degree programs allowing a student to start and finish a degree in one location. "Ohio State is the University of the American Dream, founded with the noble public purpose of enriching young people and strengthening communities. Our aim is nothing less than to be the most dynamic, forward-thinking institution in the country." - E Gordon Gee, President, The Ohio State University