No experience
Employment Type:
Full time
Job Category:
See more jobs for students and recent grads who studied:
Accounts Receivable Clerk
The Galt House Hotel | Louisville, Kentucky
Tell Us More About Your Job Preferences
By telling us what you think of this job, we can help find jobs that match your interests. If you want to see more jobs like this, click on the smiley face. Or if this job isn't what you are looking for, click the frowny face. Learn More...

Follow This Company

Job Description


The Galt House Hotel - A legendary destination among hotels in the city.

As Louisville's only waterfront hotel, the Galt House Hotel is quite simply the best place to find a unique and authentic experience in our exciting city. Sip some bourbon while taking in spectacular views of the Ohio River. We are just a shot away from Whiskey Row, where you immerse yourself in the history of Kentucky's native spirit. Explore world-renowned cultural encounters at nearby Museum Row, featuring icons such as Muhammad Ali and Louisville Slugger. Delight your palette with mouthwatering culinary tastings in our top-rated restaurant scene. The Galt House Hotel, the Heart of Louisville, is in the center of it all.

The Galt House Hotel is the place to meet for a totally self-contained meeting or event, priding ourselves on a warm, friendly atmosphere and sincerity of our service. Located in the heart of Louisville, we are within driving distance from half the US population and just 10 minutes from the airport. We offer six restaurants and lounges; 130,000 square feet of meeting space; 53 meeting rooms; over 1,300 guest rooms; the city's best fitness center; and six retail outlets.

We are currently searching for an Accounts Receivable Clerk to be responsible for billing of small groups and local catered events, contract billings and reward redemptions. This entry level position is a great start for someone wishing to pursue an accounting career in the hospitality industry.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

* Prepare Statements and invoices for all Direct Bill accounts.
* Enter data on invoices; ensure proper coding on documents
* Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax or mail
* Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software. Review Sales & Catering Contracts and post any Advance Deposits when required.
* Update receivables by totaling unpaid invoices
* Respond to Hotel Credit Association (HCA) for New Companies request for Direct Bill, set up new accounts receivable in Property Management System (OPERA) and respond to Credit References.
* Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
* Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
* Resolve valid or authorized deductions by entering adjusting entries
* Resolve invalid or unauthorized deductions by following pending deductions procedures
* Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
* Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
* Generate monthly, quarterly or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
* Protect organization's value by keeping information confidential
* Other duties as assigned by supervisor.


* High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
* 1-3 years accounts receivable experience
* Knowledge of general accounting principles, regulatory standards and compliance requirements
* Ability to calculate, post and manage accounting figures and financial records
* General math skills
* Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs requirements of education and experience.
* High degree of accuracy, attention to detail and confidentiality
* Excellent data entry skills
* Excellent analytical, problem solving and decision making skills
* Effective verbal, listening and written communication skills
* Effective organizational, stress and time management skills
* Demonstrates a sense of urgency and ability to meet deadlines
* Ability to work independently or as a team member
* Ability to work with a diverse group of people
* Customer service and negotiation skills
* Experience with Opera or other Hotel Property Management Systems a plus

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

The Galt House Hotel offers a comprehensive benefits package which includes medical, dental, 401k a complimentary meal in associate cafeteria, complimentary parking, a discounted monthly TARC bus pass and more.

The Galt House Hotel is a Drug Free Workplace, creating a culture of care where diversity is welcomed.

About The Galt House Hotel

The Galt House Hotel is a name long associated with gracious hospitality and Southern style. In the early 1800s, the original Galt House was a residence owned by Dr. W.C. Galt. In 1835, a 60 room hotel was opened as the Galt House and was located across the street from the residence at the northeast corner of First and Main. Some notable visitors include Jefferson Davis, Stephen Douglas, Edwin Booth, Charles Dickens, P.T. Barnum, Tom Thumb, and presidents Lincoln, Grant, Taylor, Hayes and Buchanan. In 1864, generals Grant and Sherman planned their military strategys at the Galt House. This strategy led to the capture of Atlanta. In 1865, the hotel was destroyed by fire, but within weeks, noted architect R. Whitestone began plans and construction a block away from the original site, at First and Main. The project cost $1.5 million, an extraordinary sum considering the country was still recovering from the Civil War. The new Galt, which opened in 1869, featured eight steel beams weighing 118,000 pounds that supported its second floor Grand Ballroom. The guest list of the new Galt featured such notables as Sarah Bernhardt, the Grand Duke Alexis of Russia, President Theodore Roosevelt, Diamond Jim Brady, President Chester A. Arthur, Lillian Russell, President Millard Fillmore and President William Howard Taft. By the end of World War I, the Galt House was considered past its heyday. After being in continuous operation from 1835, through the fire, until 1919, it was razed in 1921. After 50 years, the fourth edition of the Galt House came into being. On November 5, 1971, the deal was closed to build a new Galt, House Hotel led by Al J. Schneider. The new Galt House RIVUE Tower opened in 1973, the SUITE Tower in 1985. The Suite Tower has one of the largest Geo Thermal heating and air conditioning systems in the world. Upon Mr. Schneider's passing, a new board, and a new company president, daughter Mary Moseley brought a new vision to the future of the Al J Schneider Company, which is the parent company of the Galt House Hotel. The company as well owns the Crowne Plaza Louisville Airport Hotel which is a 588 room hotel.

This company profile was created by AfterCollege and is about The Galt House Hotel. This page is not endorsed by or affiliated with The Galt House Hotel. For questions regarding company profiles, please email: care@aftercollege.com.