Experience:
1-3 years of experience
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Employment Type:
Full time
Posted:
9/19/2018
Job Category:
Accounting
Accountant I
(This job is no longer available)
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Job Description

Accountant IPerform entry level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. Performs technical and detail work to process purchase vouchers for goods and services, utilizing CAPPS 9.2 Financials. Reconciles and verifies invoices, contracts and Pre-requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes. Monitors and analyzes expenses for Regional Administrative Contracts to ensure that expenses don't exceed contracted limits. Maintains automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections. Receives and responds to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations. Initiates process to obtain new vendor TIN numbers. Retrieves and compiles information using CAPPS 9.2 Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget. Follow up with field staff and Business Services staff to verify completion and received dates on services and items received. Serve as Super User or back up Super User in the purchasing pre-requisition process. Assists in the management of the TxSmartBuy supply purchasing system.Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy. Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS 9.2 Financials. Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate CAPPS 9.2 Financials receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount. Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable. Resolves payment discrepancies, answers inquiries from staff, vendors and central office. (55%)Assists in the management of the TxSmartBuy Supply Purchasing System. (15%)Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Retrieves pre-requisition forms from regional purchasing box, assign department ID, account, origin code, and bill to codes. Enters the information on CAPPS 9.2 Financials after obtaining necessary approvals to retrieve a requisition number and start the procurement process. Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)Compiles information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool. (10%)Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. Orders and maintains receipt book. (5%) Knowledge Skills Abilities:

Knowledge of payment policies and procedures.Knowledge of procurement policies and procedures.Knowledge of accepted accounting principles and practices.Knowledge of automated financial systems such as: CAPPS 9.2 Financials and USAS.Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.Skill in working accurately with numerical data and mathematical computations.Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.Skill in establishing and maintaining accounting controls.Skill in using calculator, personal computer, the internet, and related office equipment.Ability to analyze expenditure information to perform statistical analysis.Ability to conduct the business of the unit in a professional and courteous manner.Ability to maintain effective working relationships with others.Ability to communicate effectively, both orally and in writing.Ability to manage and prioritize multiple tasks and work with short deadlines.Ability to work independently with limited supervision.High School diploma or GED is required. Knowledge of accounting principles and practices. Experience and education may be substituted for one another. Experience in gathering data and producing statistical reports.Registration or Licensure Requirements:

Valid Class C Texas Driver's License.Initial Selection Criteria:

Experience performing entry level accounting, auditing, budgeting or related financial or accounting work. Experience in accounts payable, accounts receivable, general journal, or statistical reporting. Experience in maintaining financial reports. Experience in computer usage including Microsoft Office.Experience using automated accounting systems such as CAPPS 9.2 Financials, USAS or equivalent. Ability to communicate effectively in writing. Additional Information:

Ability to assist with emergency/disaster situations throughout the state. Ability to travel which may include overnight stays. Please note that while the posted salary range for this position is $2,595.33 to $3,344.92, only former and current Health and Human Services Commission employees will be offered a salary above $2,595.33. Current employees promoting into this position will be offered a salary that meets Human Resources salary guidelines for promoting employees. Former employees may be offered a salary above $2,595.33 if they have recent, comparable experience. Recent experience includes experience within one year prior to the application closing date. Applicants who are not current or former Health and Human Services Commission employees will be offered a salary of $2,595.33. In compliance with the American Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 36B, LS, SK, 3432, 6F0X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.MOS Code:

36B, LS, SK, 3432, 6F0X1

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.