5+ years of experience
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Employment Type:
Full time
Job Category:
Executive Assistant, Logistics Gathering & Processing
Tesoro Companies Inc. | Denver, Colorado
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Job Description

Requisition ID: 52402


Provides administrative support to Executive Leader maximizing leader’s effectiveness and efficiency, requiring a high degree of versatility, organizational and planning capabilities as well as the ability to maintain utmost level of discretion and confidentiality.


  • Enhances executive's effectiveness by providing information management support, scheduling and representing the executive to others.
  • Anticipates needs and demands of assigned executive, assists with special projects, and performs other administrative duties.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications answers and screens phone calls
  • Manages calendars including scheduling of internal/external meetings, off site events, conference calls over multiple time zones, travel arrangements and trip oversight (flight, hotel, car, meeting coordination). Maintains department calendar
  • Completes and tracks expense reports, invoices, and purchase requisitions.
  • Provides broad support for assigned functional area, including day-to-day operations, data and records management, planning and scheduling events and agendas, and other program and project support.
  • Provides communications support and alignment activities for business leadership using multiple channels, including distribution of business unit notifications, PowerPoint creation and formatting, and collection / standardizing / disseminating routine and one-time requests and reports; Assists in the development of reports, presentations, meeting material and proofreads for accuracy.
  • Produces and reviews ad hoc reports and ensures data accuracy and integrity. Tracks and monitors metrics and trends.
  • Interacts with internal department team members, executive management, senior management, and external vendors.
  • Serves as primary point of contact in support of meeting/event preparation handling catering requests, AV-setup, schedule and other requisite logistics, takes meeting notes.
  • Generates new and innovative solutions to complex problems; Works autonomously within established procedures and practices; Anticipates patterns and links; looks beyond the immediate task to the wider implications


  • Minimum High School Diploma or equivalent required
  • 4-year College degree preferred
  • Minimum 5 years clerical/executive administrative support experience required.


  • Ability to handle highly confidentiality and sensitive information with extreme discretion
  • Proficient with software applications, including Microsoft Outlook, Word, Excel, PowerPoint, Visio, and SAP
  • Excellent proofreading and attention to detail skills especially under time constraints
  • Exceptional organizational skills with ability to handle multiple assignments simultaneously
  • Proven sound judgment to ensure proper steps are taken
  • Ability to proactively manage calendars and expense reports
  • Ability to interface with all levels of the organization

Tesoro Corporation, a Fortune 100 company, is a leading independent refiner and marketer of petroleum products with a strategically focused presence in the western United States. Tesoro, through our subsidiaries, owns and operates seven refineries with a combined capacity of over 895,000 barrels per day. Our retail-marketing system includes over 2,400 retail stations under the ARCO®, Shell®, Exxon®, Mobil®, USA Gasoline™, Rebel™ and Tesoro® brands. Our full-service logistics business, a master limited partnership formed by Tesoro Corporation as Tesoro Logistics LP (TLLP), owns and operates 4,000 miles of crude oil, refined products and natural gas pipelines; 29 crude oil and refined products truck and marine terminals; 15 million barrels of storage capacity; two crude oil rail facilities; and four natural gas processing complexes. Headquartered in San Antonio, Texas, our operations span 18 states.

Our strength lies in our investment in employees and in their future. We measure success not only by the products we bring to our customers, or the financial results we deliver to our shareholders, but also by remaining true to our core values of safety and environmental stewardship, respect and integrity.

Discover your strengths and invest in your future by applying today.

Employees must be able to perform the essential functions of the job with or without reasonable accommodation.

EOE: Race / Sex / Veteran / Disability

Posting Notes: || Denver || Colorado || United States (US) || SF:LI-JR-1 || |Logistics; Other Corporate Functions || 80202 ||

About Tesoro Companies Inc.

Tesoros Trading Company is a retailer and wholesale distributor of folk arts and crafts from around the world. Owner Jonathan Williams started the company in 1983. He personally selects the items we sell and works with the artisans who make the handicrafts we import.

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