1-3 years of experience
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Employment Type:
Part time
Job Category:
Fiscal Assistant - Financial Services
(This job is no longer available)
Grad Date

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Job Description

Position Summary

This position assists in processing accounts payable and accounts receivable documents for the college and provides customer service duties including answering questions and phone inquiries both from the campus community and vendors. This position assists with student account issues, provides customer service and communication to students regarding their accounts. This positions supports varied office and clerical functions in Financial Services. This position reports to the Assistant Director of Financial Services.

Essential Functions

* Receive documents for accounts payable processing from off-campus vendors and other departments on campus.
* Prepare and process college payments (Purchase Orders/Procurement Cards/Invoice Vouchers/Voucher Distributions) to authorized vendors, contractors and others providing goods & services to the college.
* May notify students of past due balances, using various methods of communication following the College's student collection policy.
* Prepares payment structure, applies payments, and reviews student payment plans with payment plan company, Nelnet.
* Verify charges, payments, adjustments made to student accounts are accurate and posted in a timely manner.
* Ensure all waivers are posted and administered correctly.
* Set-up third party vendor accounts, assign sponsorship to student accounts and process quarterly invoice billing statements for third party vendors.
* Coordinates and assists in analyzing and issuing student refunds.
* Coordinates with Financial Aid Office applying funds to students' accounts and processing financial aid refunds via Higher One.
* Ensure payment documentation includes evidence of authorization for purchase, receipt of goods or services, verify that all unit prices on the invoice agree with those indicated on the disbursement document plus all extensions have been correctly calculated along with approval for payment.
* Contact vendors, purchasing office, budget managers and/or supervisors to obtain additional information, if necessary to process payments plus process liquidations upon payment of invoices or notification of purchase order cancellations. Research vendor claims and resolve problems related to accounts payable.
* Assist in the input of all approved accounts payable documents to college's accounting system.
* Interact with campus personnel at all levels and college vendors by telephone, e-mail or in person to accomplish the work required.
* Assist with responding to inquiries regarding A/P expenditures.
* Provide routine clerical support such as making copies, running reports, and filing paperwork.
* Handle confidential materials and information.
* Performing related duties as assigned.


Minimum Qualifications

* High school graduate or equivalent.
* 15 quarter hours or 10 semester hours of college-level accounting or bookkeeping.
* One (1) year full time equivalent (FTE) fiscal experience; equivalent education/experience may substitute.
* Intermediate word processing and spreadsheet software experience.

Preferred Qualifications

* Associates degree in Accounting or related field from an accredited college or university.
* Two (2) years full time equivalent (FTE) accounts payable experience

Conditions of Employment

* Successfully pass a criminal history background check prior to employment.
* Regular and predictable attendance.
* Ability to work as scheduled and fill-in on an as needed basis.

The Successful Candidate Must Demonstrate

* Ethics, integrity and sound professional judgment.
* An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
* Ability to work independently and as a member of a team.
* Excellent customer service skills including building and maintaining internal/external customer satisfaction.
* Effective verbal and written communication skills.
* Have a thorough understanding of confidentiality.
* Ability to communicate effectively with students, staff and faculty, including excellent customer service skills in building and maintaining internal/external customer satisfaction.
* Knowledge of applicable fiscal guidelines, regulations, principles, and standards when processing transactions. Show evidence of dependability on the job - punctuality, prioritizing, and commitment. Ability to fill in on an as needed basis.

Application Process

Application Materials & Procedure

Complete application packages must include the following

* Tacoma Community College online application.
* Cover letter and resume.
* Copies of transcripts for all colleges and universities attended.

Terms of Employment

This is a part time hourly position scheduled to work varied hours up to 17 hours per week. The salary is $14.00 to $16.00 per hour DOE/DOQ. Flexibility in scheduling is required to meet department needs. A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee may be requested.

Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator

Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Title II and Title IX, 253-566-5054; Section 504 Officer, 253-566-6090. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Tacoma Community College 6501 S 19th St Bldg. 14, Tacoma WA 98466 www.tacomacc.edu/about/employment

About Tacoma Community College

We operate from the simple basis that if we produce the results you want, you'll give us your business now and in the future. While we offer the highest quality, performance-based, experiential training you can find, we know that training isn't always the solution. We focus on you, the customer. We like to ask questions. We want to know how you operate, what your goals are, what challenges you face. We want to talk to you, your managers, your front-line supervisors and leads, and your rank and file employees. We may also tour your facilities, conduct certified testing to measure skill levels, or conduct a formal needs assessment. When we find out what your really want to accomplish, and what conditions exist in your organization, then we'll begin recommending some ways to help you. You're with us all the way. If we determine training is something you want, our training coordinator/trainers will work closely with you to design a training curriculum and schedule that reflects your circumstances. No canned training programs. With all of our services, your participation is key to our success. We provide regular progress reports, and we'll ask you to tell us if we're meeting your expectations. We offer tools you can use. With our Experiential Learning method, we guarantee your employees will walk away with skills and information they can and will use immediately on the job. We stress real-world application in everything we do. What you see is a difference in the office, on the production floor, in the conference room in the field and anywhere your employees are working. You'll see them working more cooperatively, more efficiently and with better results. We're here for the long run. As part of Tacoma Community College, the Center for Business and Professional Development is a permanent part of this community. We don't disappear one the project is finished; we're committed to a long-term partnership for as long as you need us.