Experience:
5+ years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
10/3/2019
Job Category:
Other
Departmental Coordinator
(This job is no longer available)
State of New York | New York, NY
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Job Description

Minimum Qualifications EDUCATION & REQUIREMENTS:

Education Level required: Must have High School diploma or equivalent; secretarial school graduate desirable.

Experience required: 5+ years of administrative/secretarial experience within a corporate office environment.

Knowledge required: Excellent communication skills - both written and verbal; excellent typing skills (60+ wpm); proficient in MS Office: Word, Excel and PowerPoint; excellent follow-up skills; able to handle correspondence; excellent organizational skills and time management ability; able to multi-task; ability to easily navigate and use databases.

Duties Description BASIC FUNCTION: Provide secretarial administrative support; Assists the Vice President of Global NY in maintaining a line of communication with staff; Act as liaison between administrative/official, professional and support staff, ensuring that information is adequately communicated in order to assist Global NY staff with the daily operational function of the office.

WORK PERFORMED:

* Type correspondence; sets up filing system; make travel arrangements; prepare trip memorandum in advance for approval; submit expense reports to payroll; set up meetings and make appointments; copying/scanning documents; open mail and respond to general needs of the Global NY office as requested.
* Answers telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.
* Coordinate the Global NY office calendar, ensuring that meetings and events are recorded in advance; liaise with Global NY staff to obtain this information on a weekly basis.
* Maintain and track the Global NY Management Planning Calendar; send reminders to management and staff regarding deadlines.
* Provide administrative support for the State Trade Expansion Program (STEP) Grant and Global NY Grant Fund; create and maintain company files, both hard copy and in the Global NY CRM system.
* Under the direction of immediate supervisor, request temporary employees via memo to Human Resources Department for approval. Ensure temporary employee sign-in and out and attendance recorded on a daily basis.
* Coordinate and schedule meetings for Global NY staff, including internal and external meetings; ensure that external visitors are greeted and escorted into and out of the office.
* Check all invoices for accuracy and valid signatures prior to forwarding them to the department head for approvals.
* Perform other related duties as directed by management.
* Maintains department supplies as necessary.
* Assist other support staff in the department or elsewhere in the Corporation as required.

Additional Comments Comprehensive Benefits Package

About State of New York

While MSSNY believes that the main value of the Settlement Agreement is the Prospective Relief, including the promises CIGNA has made to change its business practices going forward, the Settlement does provide a minimum of $70 million in damages to physician class members. In order to preserve the physician's ability to submit claims for retrospective monetary payments, MSSNY strongly urges physicians and medical groups to retain billing and medical records relating to medical services provided to CIGNA members - dating back to August 4, 1990, the beginning of the class period. Question: When can I submit requests for payment?