Experience:
3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Part time
Posted:
2/20/2019
Job Category:
Physical Labor
Planning Assistant
(This job is no longer available)
State of Massachusetts | Boston, MA
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Job Description

DCAMM'S Mission

The Division of Capital Asset Management and Maintenance (DCAMM) is responsible for capital planning, project delivery, property management, and real estate services for the Commonwealth. We are stewards of the Commonwealth's assets. We care for the people of our state and future of our planet.

Our job is to work with our state agencies to create and manage forward-thinking, sustainable buildings to meet the needs of our citizens. We are partners with our agencies to help them meet their strategic needs with fiscally responsible building and real estate solutions. We support the growth of our economy and actively engage with our private sector partners to make it easier to do business with the Commonwealth and improve access and opportunity.

Our agency oversees over $2 billion in capital programs and projects. We manage 5.5 million square feet of state buildings and assist agencies in the sound management of their properties. We are responsible for all real estate activities, including leasing, acquisition and disposition, managing over 400 transactions each year.

General Statement of Duties and Responsibilities

Working with Deputy Directors and project managers, the Planning Assistant will be part of one of the Commonwealth's most dynamic public agencies. The work includes liaison with client agencies and consultants, organization of project presentations, project-related research, report writing, scheduling for deputy directors and major meetings, administrative back-up and assisting with special projects. A self-motivated individual who thrives in collaborative settings, and who is able to work equally effectively in teams, or independently, is desired. Some prior professional experience in the design field is preferred. Proficiency with Excel, Office, and graphic and desktop publishing software is essential, CAD and Revit a plus.

You will be working in the Office of Planning, which is responsible for development of the annual Five-Year Capital Plan, managing strategic and master planning efforts, feasibility studies, capital project initiation, planning and early design, design review, and post occupancy evaluations. We work closely with the Office of Design and Construction, who will implement the capital projects, and our offices of Leasing and Real Estate who offer alternative approaches to capital investment to meet agency facility needs. We also partner with the Office of Facilities Maintenance and Management to coordinate with user agencies on planning to address deferred maintenance, on energy and resiliency planning and on interiors projects.

Detailed Statement of Duties and Responsibilities

The candidate will provide technical and project support for the Office of Planning, reporting directly to the Deputy Directors. Responsible for a wide range of project and unit-wide duties including:

* Gathering and tracking data for planning projects, including compiling maps, site-plans, architectural and engineering drawings, cost estimates, financial reports and historical reference materials.
* Generating reports and developing presentation materials, working with Project Managers and project teams to support planning efforts including designer selection, study report development, review and publication, certification and project transition and close-out.
* Drafting Project Update Reports in coordination with project teams for monthly reporting to Administration and Finance and client groups.
* Supporting Deputy Directors and project managers in major meeting planning, scheduling, organization and set-up, summary notes, etc.
* Responsible for assigned coordination and communications with client agencies related to certifications, project reviews, global workshops and other project activities.
* Providing back-up support for Designer Selection Board coordination, Deputy Commissioner's executive assistant and Project Controls.
* Producing and coordinating project display boards and other presentation and reference materials.
* Scheduling and coordinating recruiting and orientation activities for new planning group employees.
* Scheduling and tracking all professional development activities for Planning, in coordination with HR.
* Managing and coordinating special projects as assigned, developing plans in compliance with established timeframes.
* Other related planning duties as required to support the work of the Deputy Directors and project teams.



Preferred Qualifications

* Familiarity and/or background in field of planning, design, construction, facility management and/or real estate required
* Knowledge of the terminology and standard abbreviations used in planning and design


* Ability to manage several complex, multi-faceted tasks simultaneously
* Strong communication skills, including writing and proof-reading and good graphic design sense
* Self-starter
* Ability to utilize creativity and resourcefulness to obtain information not readily available.
* Ability to work well with others
* Ability to learn new computer applications as required
* Proficiency in Microsoft Excel, Word and PowerPoint applications
* Proficiency in Photoshop, Adobe Acrobat, in-design, Visio and/or other graphic design tools, and ability to learn new tools
* Proficiency in Microsoft Access, or ability to learn
* Capability in CAD and BIM desirable but not essential
* Bachelor's degree in related field



First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full time, or equivalent part-time technical or professional experience in urban or regional planning, environmental planning, transportation planning or land use planning, or (B) any equivalent combination of the required experience and the substitution below.

Substitutions:

I. A Bachelor's or higher degree with a major in urban or regional planning, environmental planning, urban studies, architecture, landscape architecture, civil, environmental, or transportation engineering or environmental sciences may be substituted for the required experience.*

* Education toward such a degree will be prorated on the basis of the proportion of the requirements actually competed.

SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Class D Motor Vehicle Operator's License.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.