Experience:
No experience
Employment Type:
Full time
Posted:
6/29/2015
Job Category:
Information Services
Assistant Information systems Analyst
(This job is no longer available)
State of California | Sacramento, CA
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Job Description

THIS POSITION IS LIMITED-TERM FOR 12-MONTHS. THIS POSITION MAY BE EXTENDED AN ADDITIONAL 12 MONTHS, OR MAY BE ENDED AT ANY TIME, OR MAY BECOME PERMANENT AT A LATER DATE IF PERMANENT FUNDING BECOMES AVAILABLE.

Under the supervision of the Staff Information Systems Analyst (Supervisor), the Assistant Information Systems Analyst (AISA) is responsible for performing a wide variety of tasks in connection with the analysis, design, testing, documentation, modification, and generation of specialized reports from the Department of Toxic Substances Control's (DTSC's) EnviroStor data management system. The incumbent is responsible for analyzing DTSC program business processes, problems, and opportunities in order to improve the design of the EnviroStor system and communicate recommendations for system enhancements, modifications, and new features to programmers (vendor) and other technical support staff. The incumbent works collaboratively with technical leads by employing the Software Development Life Cycle (SDLC) process to enhance the EnviroStor system to meet or exceed customer expectations, reach completion goals within estimated time frames, and ensure the system works effectively and efficiently. This work includes assisting with the planning and requirements analysis, defining, designing, testing and deployment of new or modified EnviroStor features.

The EnviroStor system provides detailed information concerning DTSC's Site Cleanup, Permitting, Enforcement, and Office of Criminal Investigations related activities, interactive maps, sites/facilities risk information, enforcement actions, and land use control data. EnviroStor manages data and documents for over 12,000 cleanup sites and hazardous waste facilities throughout California. These cleanup sites include military, federal superfund, state response, voluntary cleanup, corrective action, schools, permitted facilities, tiered permitted facilities and those with land use restrictions in place. Over 180,000 documents related to specific activities are available in EnviroStor. Additional data elements describing the site, risk, and background are also tracked and reported. The EnviroStor website provides the public with an online search and Geographic Information System (GIS) tool for viewing maps of site locations and surrounding properties. The EnviroStor system accommodates electronic submittal of information and provides numerous reporting features to empower project managers with better tracking of their sites and facilities. Duties include, but are not limited to:

Analysis, Design, and Creation of Specialized Reports
Responsible for analyzing EnviroStor data management system capabilities and data to design and create specialized ad hoc data reports, as requested by DTSC management, program staff (including Site Cleanup, Permitting, Enforcement, Director's Office, and Legislative Office), California Environmental Protection Agency (Cal/EPA), United States Environmental Protection Agency (US EPA), and the public. Examines and evaluates reporting requirements for various business processes throughout DTSC's programs in order to design specialized reports for capturing and displaying requested information. Analyzes specialized reporting tools to develop reporting structures within the EnviroStor system, including recommending improvements to, or new requirements for, program business processes, operational procedures, and their corresponding reporting structures. Works with management and program staff in defining current reporting activities to develop existing and future reporting procedures and models in the EnviroStor system by charting existing processes. Meets with end users, EnviroStor workgroup members, and programmers (vendor) to define reporting requirements and goals for modifying the EnviroStor system. Creates prototype reporting models, specifications, diagrams, and charts to provide direction to EnviroStor system programmers (vendor). Works with customers to interpret and analyze data requests, define criteria, extract data from EnviroStor, and customize ad hoc data reports, including producing statistical reports, tables and charts. Develops user instructions and tutorials for end users to facilitate best practices use of reporting tools and applications.

Business Systems Analyst for Designing and Implementing EnviroStor Improvements
Works in collaboration with technical leads on the planning phases of the software development life cycle for EnviroStor system improvement projects. This work includes researching, designing, documenting, and communicating modified software specifications to the programmers (vendor) throughout the production lifecycle. Collaborates with technical leads during EnviroStor workgroup team meetings to gather business requirements, and compile user requirements to convey to the development team (vendor) throughout the software modification lifecycle. Participates in design sessions in prototyping new enhancements to the EnviroStor system for the purpose of enhancing business processes, operations, and information process flow. Develops system logic, design, and user interface by providing documentation and instructions to programmers (vendor). This work includes coordinating with lead technical staff in creating system models, flow diagrams, charts, and graphic user interface specifications by translating functional business requirements and providing direction to developers (vendor) on programming changes to modify the EnviroStor system.

EnviroStor System Tester and Quality Assurance/Quality Control of Data
Independently or working with techinical leads, performs trouble shooting techniques to identify, research, and analyze potential system issues and user related errors in order to maintain data integrity and avoid misuse of the EnviroStor system. Develops test plans and scripts for tracking defects and fixes in the EnviroStor system. In collaboration with the technical leads, develops and establishes quality assurance measures and testing standards for new or enhanced system features. Actively participates in testing activities to evaluate if system modifications meet business requirements and EnviroStor system goals, fulfill end-user requirements, and identify and resolve EnviroStor system issues. Performs in-depth tests, including end-user reviews, for EnviroStor system changes, and other post-implementation support. Independently or in coordination with technical leads, identifies causes of poor data quality, communicate findings to management and stakeholders, and recommend solutions. Assists with developing methods and validation mechanisms for ensuring data quality and accuracy at the point of entry. This work includes working with the end users, EnviroStor workgroup, and programmers (vendor) to develop data cleanup reports.

EnviroStor System Assistant Trainer
Coordinates with technical staff to deliver training to end users throughout DTSC about how to use various modules and features in the EnviroStor system efficiently and effectively in support of DTSC program's business objectives. This work includes: designing, delivering, and improving EnviroStor system training materials, including developing documentation, training/tutorial materials, and guidelines for new or modified EnviroStor system features. Works with techincial leads and other OEIM staff, including the Information Secuirty Officer, on developing statewide policies and procedures related to data collection, system use, and impact on DTSC program objectives.

EnviroStor Help Desk Technician
Receives, prioritizes, documents, and actively analyzes and resolves end user and public help desk requests as received via telephone and email for the EnviroStor system. Documents all pertinent end user identification information, and nature of the problem or issue with the EnviroStor system. Provides technical support for EnviroStor system users (both internal and public) on how to utilize EnviroStor system features and obtain requested data. Coordinates with the programmers (vendor) on EnviroStor system functionality problems as discovered through the help desk service. Develops help sheets and frequently asked questions lists for end users.

Administrative Duties
Performs administrative duties including, but not limited to: adheres to Department policies, rules, and procedures, submits administrative requests including leave, overtime, travel, and training in a timely and appropriate manner, accurately reports time in the Daily Log system and submits timesheets by the due date.

WHO MAY APPLY: Eligible candidates who are current State employees with status in the above classification or lateral transfers from an equivalent class Former State employees who can reinstate into this class Persons who are reachable on a current employment list for this classification.
All methods of appointment, including a Training and Development Assignment (T&D) may be considered. All interested applicants must submit a state application (STD. 678) with original signature. The position number and basis of their eligibility should be clearly stated in the "Examination(s) or job title(s) for which you are applying" section of the state application.

SROA and Surplus candidates are encouraged to apply. Appointment is subject to SROA and State surplus policies. Surplus candidates must submit a copy of their surplus status letter.

Applications will be screened and only the most qualified candidates will be considered. Electronically submitted or faxed applications will not be accepted.

A 60 day candidate pool may be established for subsequent vacancies.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

About State of California

CSAC has a long history of helping our members accomplish their missions. We now proudly offer our latest program to make human resource (HR) advice and services easily accessible to each county. Our intent in forming CSAC HR Advisory Services was to initiate a way for counties to acquire essential services efficiently without significant cost. We are particularly pleased with the quality of the public/private partnership of Shannon Associates and CPS, selected through a competitive RFP process. Shannon Associates is well-known to many of you for its exceptional search services and long history of working with counties to make their management structures more efficient. CPS is already a presence in all our counties through its administration of the Merit Systems Services programs, and its ongoing consulting role with our county human resources departments. We at CSAC believe that partnerships with other entities benefit our members, and we are excited about the creation of this HR alliance through the RFP process. We know you will experience the excellent service you have come to expect from your association, and we welcome further opportunities to help you satisfy your business demands.