Experience:
3-5 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Full time
Posted:
9/16/2019
Job Category:
Administration
Local Office Administrative Assistant
(This job is no longer available)
State of Arkansas | Jacksonville, AR
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Job Description

The Local Office Administrative Assistant is responsible for performing a wide variety oftasks that are standard or regular support duties within an assigned department or program. This position is governed by state and federal laws and agency policy. Typical Functions Screens incoming calls, directs calls, and takes and transmits messages. Greets visitors and provides assistance. Receives, sorts, and distributes various mail and correspondence to appropriate personnel. Prepares external and internal outgoing mail and follows established procedures and postal requirements. Photocopies various documents and ensures appropriate safeguard of such documents related to confidentiality. Performs tasks using standard operating equipment and computer programs to prepare and format forms, correspondence, reports, and other documents. Provides routine data entry, keying in information into designated fields using various databases. Assists in ensuring the proper flow of paperwork exists within an assigned department. Answers written or oral inquiries of a routine nature. May schedule appointments and conference rooms, verify data, provide follow up, and communicate appointment schedule to appropriate parties. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of computers and software applications. Knowledge of filing and recordkeeping procedures and statistics. Knowledge of customer service principles. Ability to perform data entry, typing, and word processing. Ability to comprehend and assimilate technical and business related documents. Ability to follow policies and procedures and other applicable regulations. Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus three years of experience in a clerical or administrative field. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications computer skills

electronic scanning Certificates, Licenses, Registrations Agency Specific Information Division Name

Division of County Operations

Hiring Official

Michelle Knox

Special Work Condition

some travel required

Special Application Information

GENERAL INFORMATION:

All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.

Applications are prescreened according to the state application, addenda, résumé, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.

False, misleading, or incomplete statements may result in disciplinary action and possible termination.

Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.

CONTINUOUSLY ADVERTISED POSITIONS:

Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select statewide from this county list.

* FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:

EXPERIENCE CANNOT BE SUBSTITUTED FOR THIS JOB TITLE

Applicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelors, Masters, and Doctorate degrees are valid for such Family Service Worker-type positions:

Behavior Science

Child and Family Development

Child Development

Counseling (any field)

Criminal Justice

Education: Early Childhood, Elementary, Middle Level, Secondary, or Special

Family & Consumer Science

Family Development

Family Services

Home Economics

Human Development & Family Studies

Human Services

Psychology

Rehabilitation Science

Social Welfare

Sociology

Social Work

Mail your transcript to the following address:

Arkansas Department of Human Services

Attn: Recruitment

P.O. Box 1437, Slot W301

Little Rock, AR 72203

The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void.

About State of Arkansas

The Arkansas State Board of Dental Examiners was established by the Legislature in 1887 to help protect the interest of Arkansas citizens. The Board is authorized by statute to license dentists and dental hygienists by examination or credentials. The Board issues specialty licenses to dentists who have post graduate training and successfully complete an examination. The Board registers dental corporations. The Board issues permits to dental assistants who have qualified for expanded duties. It issues anesthesia permits to dentists who have special training and wish to use general anesthesia or conscious sedation in their offices. It issues local anesthesia permits to dental hygienists who have special training that meets Board criteria. The Board by rule and regulation prescribes those acts, services, procedures, and practices which define the practice of dentistry and those acts, services, procedures, and practices which can be performed by dental hygienists and dental assistants. The Board disciplines its licensees and permit holders if there has been a violation of the Dental Practice Act, the Dental Corporation Act, or the Board's Rules and Regulations.