Experience:
1-3 years of experience
Concerned about your lack of experience? Learn More...
Employment Type:
Part time
Posted:
9/21/2019
Job Category:
Administration
Law Office Assistant I (PCN 03-0269)
(This job is no longer available)
State of Alaska | Anchorage, AK
loading
loading
School
Major
Grad Date
 
 

Not sure what types of jobs you are interested in?


Explore Jobs
Based on Your Education

Follow This Company
Share

Job Description

The Anchorage Attorney General's Office is recruiting for one full time Law Office Assistant I position. This position will be primary assigned to the Opinions, Appeals & Ethics and Special Litigation & Consumer Protection Sections.

A Law Office Assistant in this office must be capable of dealing with a high volume of work, be detail oriented, and be flexible as priorities change constantly. Attendance and punctuality are critical components to the success of this position.

The Law Office Assistant is responsible for formatting and finalizing various legal documents including pleadings (motions, memorandums, orders, petitions, etc.), briefs, letters, memos, subpoenas, and summonses. The Law Office Assistant is also responsible for formatting and finalizing legislation materials. Other duties include answering phones, opening and closing files, filing, faxing, copying documents, distributing mail, and numerous other tasks as needed.

KEY RESPONSIBILITIES INCLUDE (but are not limited to):

* Prepare legal documents from typed or handwritten notes, recorded tapes, machine transcription, or computer generated in draft and final form in accordance with deadlines, court rules, and prescribed department formats and requirements. Such documents include legal pleadings, briefs, regulation, legislation, and correspondence. The incumbent of this position will also be required to edit, proofread, and revise documents for correct date, formatting, caption, syntax, punctuation, grammar, and spelling;
* Date stamp, label, notarize, scan, and copy documents;
* Arrange for service of legal documents to appropriate parties;
* Schedule depositions, pre-hearing conferences, party planning meetings, and teleconferences;
* Maintain logs, trial calendars, and manage case files deadlines;
* Set up a tickler reminder system for time sensitive activities such as pleadings, trials, hearings, motions, oppositions, discovery requests, conferences, and dispositions; remind staff of upcoming deadlines;
* Open and close case files;
* Provide general administrative support for the section, processing incoming and outgoing mail, ordering supplies, coordinating service on office equipment, and processing invoices for payment; and
* Filing and all elements of physical file maintenance.

WE ARE LOOKING TO HIRE FOR SOME OR ALL OF THE FOLLOWING DEMONSTRATED STRENGTHS:

* Ability to work calmly and productively under frequent deadline pressure and changing priorities in a distracting, fast-paced work environment with frequent interruptions;
* Well-developed editing, proofreading, grammar, composition, punctuation, and spelling skills;
* Strong computer skills utilizing Microsoft Word, Excel, and Outlook;
* Ability to stay focused on numerous details and to maintain a high level of accuracy;
* Ability to develop and to maintain cooperative working relationships with a wide variety of people in all levels of the department;
* Ability to accept supervision and direct instruction; and
* Ability to work under a variety of different people and meet all their needs in a timely fashion.

One year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.).

Substitutions:

Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month).

Vocational-Technical Certification in a business support career area (such as administrative office technology, business and marketing management, entrepreneurship, office assistant, etc.) or legal support career area (such as paralegal, legal assistant, legal secretary, criminal justice, etc.) may substitute for the required experience.

COVER LETTER

A cover letter is required for this position. The cover letter should highlight any applicable education, work experience required to meet the minimum qualifications, and address the demonstrated strengths listed in the posting. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

Information at time of interview:

* Three professional references with current phone numbers (at least one of the references must be a current or former supervisor).
* The two most recent evaluations, if available, or two letters of reference from a current or former employer.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Name: Kelly West

Title: Legal Support Coordinator

Fax: 276-3697

Email: Kelly.West@alaska.gov