Experience:
No experience
Employment Type:
Intern/Co-op
Posted:
9/15/2019
Job Category:
Education
College Intern I (PCN 11-IN2002)
(This job is no longer available)
State of Alaska | Fairbanks, AK
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Job Description

The Alaska Department of Fish and Game, Division of Subsistence is seeking to fill a College Intern I position located in the Fairbanks Regional Office!

This position will work 15-20 hours per week. This position works under the general direction of the Administrative Officer performing work in the areas of payroll, reconciliation, budget, inventory, procurement, and personnel.

Key responsibilities include, but are not limited to:

* Routine office support functions- telephone, reception, and provision of general information; fax distribution and incoming/outgoing mail distribution;
* Data entry for budget tracking and audit including analysis, reconciliation, and report generation;
* Travel arrangements and coordination;
* Process Travel Authorizations to ensure compliance with state and federal laws, department guidelines, and bargaining agreement contracts;
* Process invoices, contract payments, and reconcile credit card transactions;
* Process payroll using timesheet and payroll system software;
* Maintain regional accounting and personnel files;
* Review and archive documents identified as complying with the statewide document retention standards and/or those critical to the division's need for historical document support; and
* Maintain and procure office and general operating supplies.

The ideal candidate will possess some or all of the following knowledge, skills, abilities, and experience (All of these traits must be documented in your cover letter and applicant profile. If you do not have experience with one or more of the traits listed below, simply say so):

* Intermediate or advanced skill in using Microsoft Excel, Word, and Outlook;
* Strong mathematical and analytical skills;
* Ability to work efficiently and produce consistent quality work with attention to detail;
* Ability to communicate effectively with others, both orally and in writing;
* Strong work ethic that includes a positive attitude, punctuality, and excellent attendance;
* Good organization skills, with the ability to prioritize and productively manage time; and
* Ability to work independently or in a team environment.

Currently accepted, enrolled, and attending an accredited college in an undergraduate degree program while maintaining an academic load of at least six credit hours per semester (eight credit hours per quarter).

Special Note:

Academic transcripts and/or tuition billings may be construed as proof of enrollment.

Appointment and retention in this class series is restricted to students actively pursuing an undergraduate degree program in an accredited college and maintaining an academic load of at least six semester (eight quarter) credit hours per semester (quarter).

Students who have completed spring semester courses and are enrolled in fall semester courses are considered to be attending college during the summer regardless of whether or not summer courses are taken.COVER LETTER

A cover letter is required for this position and will be used as a writing sample. The cover letter should highlight your knowledge, skills, abilities, and experience as they pertain to the key responsibilities and desired strengths listed in the job description. Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact provided in the job posting. Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

Please note:

If not already attached at the time of application, the following must be submitted to the hiring manager listed in the contact information below within 48 hours of the close of this recruitment, if you are using education to meet Minimum Qualifications:

* Copies of all college transcripts (unofficial copies are acceptable).

At the time of interview applicants must submit the following items:

* Three (3) professional letters of reference, including current contact information.

SPECIAL ACCOMMODATION

The interview will include practical skills Excel assessment. Applicants requiring a special accommodation need to contact the person listed below prior to their scheduled interview.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager:

Name: Pamela Amundson

Phone #: 907-459-7321

Fax #: 907-459-7331

Email: pam.amundson@alaska.gov