3-5 years of experience
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Employment Type:
Part time
Job Category:
Part-Time Accounts Receivable Rep-Staples Promotional...
(This job is no longer available)
Staples | Merriam, KS
Grad Date

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Job Description


Position Summary:

The Representative II for Accounts Receivable is responsible for coordinating the daily posting of cash and remittance advice to customers' accounts in the Assist and High Radius AR system. He or she is also responsible for balancing daily postings, while minimizing the amount of unapplied payments. Systems support and knowledge, accuracy, versatility, and ability to handle large volumes of various types of data input are key components of this position. The person should be adaptable to insure responsibility for daily departmental duties, as well as other duties as designated by the Supervisor of Accounts Receivable, or as may be designated to assist in the Credit Department.

Primary Responsibilities:

* Post cash received daily to the Assist and High Radius AR systems
* Balance and resolve errors with incoming bank files
* Research pre-application to maintain low levels of unapplied payments, with high level of accuracy
* Research, minimize, and correct AR entry errors
* Audit and trace unapplied postings, to search for possible application opportunities
* Reconcile/resolve complex unmatched items as necessary
* Strive to improve the cash application hit/match rates
* Post adjustments, chargebacks, refunds, and miscellaneous data entry as needed
* Assist with month-end close and deadline as determined by supervisor
* Assist in training and/or cross-training as requested
* Various duties otherwise requested to assist the credit department

Innovation and Change:

* Ability to assess a problem and promptly resolve it, or escalate it to a supervisor
* Ability to identify improvement opportunities and actively engage in implementing improvements

Internal & External Customers / Suppliers as well as Third Parties:

* Maintain and promote a positive work attitude and environment
* Maintain strong collaborative relationships between the Receivables teams and all other Staples internal teams, especially Credit and Collections and Customer Service/Call Center
* High integrity, conscience, and concern to research, resolve, and understand the implications of how their work affects their department, as well as others throughout the company and its overall goals.
* Ability to analyze customer needs through soliciting, evaluating, and acting upon customer feedback
* Mature attitude to deal with confidential internal and external data, and communications

Business Strategy:

* Execute individual/department strategies in to meet individual/department and company goals.
* Willingness and flexibility to adapt to various duties to assist Cash App and Credit department as needed to meet those departmental goals


Education/Experience Equivalent (minimum requirements)

* High School Diploma or GED
* Basic Accounting Classes
* Minimum 3 year of related work experience in accounts-receivable
* Credit collection experience a plus

Other Skills:

* Basic Understanding of Accounting & Compliance practices
* Knowledge of basic principles of accounting including debits and credits
* Strong knowledge of A/R systems and the impacts of cash application
* Basic to advanced knowledge and skills with Word, Excel
* Ability to manipulate and integrate data from various sources and on-line tools
* Ability to organize and prioritize assigned work to meet required deadlines
* Must be self-motivated, with ability to work independently, as well as in a team environment
* Ability to work in a fast-paced environment under pressure and interruptions
* Demonstrated record of regular attendance and punctuality

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.


About Staples

Staples, Inc. (Staples) is an office products company. Staples, Inc. and its subsidiaries are engaged in providing a range of office products, including supplies, technology, furniture and business services. The Company operates three business segments: North American Delivery, North American Retail, and International Operations. The Company's North American Delivery segment consists of three businesses: Staples Business Delivery, Quill and Contract. During the fiscal year ended January 31, 2009 (fiscal 2009), its North American Retail segment consisted of 1,835 stores throughout the United States and Canada. Its International Operations operates under various names in 25 countries in Europe, Asia, South America and Australia. In July 2008, Staples completed the acquisition of Corporate Express N.V., one of the suppliers of office products to businesses and institutions. As of August 22, 2008, Staples had substantial interest of 58.79% in Corporate Express Australia Limited.