3-5 years of experience
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Employment Type:
Full time
Job Category:
Administrative Associate
(This job is no longer available)
Stanford University | Stanford, CA
Grad Date

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Job Description

Administrative Associate

Job Code: 4102

Job Grade: E

FTE: 50%, Non-exempt, 7-monthfixed term

School of Engineering, Department of Mechanical Engineering

The Department of Mechanical Engineering

Mechanical Engineering is one of the largest departmentsin the School of Engineering at Stanford, with over 40 faculty and roughly 800undergraduate, masters, and doctoral students. The department is consistentlyranked in the top group of all mechanical engineering departments in thenation. Faculty members in Stanford's Department of Mechanical Engineering workin five major research groups that reflect the department's focus andmethodologies. Our philosophy is simple: We push the limits of the possible -the ultra-efficient and hyper-fast, the maximally enduring and mostsustainable, the fully autonomous and the super-controlled. We employ a rangeof methodologies: design thinking, computational simulation, control systemsand multi-scale approaches that range from the nanoscale to complex biologicaland mechanical systems.

Stanford's Department of MechanicalEngineering, seeks a professional, highly organized and energetic Administrative Associate to join itsteam. The successful candidate will manage a variety of projects whileinteracting with staff, students and faculty within the department, whileproviding friendly and efficient support. The ideal candidate will have a giftfor administration, an affinity for the creative process, and a love of workingwith faculty and students. The administrative associate will thrive on managingmultiple simultaneous projects in a fast-paced environment. They will be organized, personable,detail-oriented, creative, and flexible, with a passion for supporting themission of the department.

Are you personable, proactive, andexude a high-level of customer service? Then this position may be the right fit for you!

Your responsibilities include:

* Respondto inquiries, determining and taking appropriate action as required.
* Performduties associated with scheduling, organizing, and operating conferences,seminars, courses, and other events, including recommending vendors forservices, overseeing the production and distribution of materials,coordinating logistics, and serving as liaison with internal and externalvendors.
* Composing,formatting, preparing, and distributing routine communications andmaterials.
* Maintaininga high-level of detail by managing multiple calendars and travel, whenneeded.
* Providingaccurate and timely processing of financial transactions.
* Maintainingoffice supplies and equipment, obtaining vendor quotations, andcoordinating office moves.
* Maintainingapproved content on websites.

Flexibility in completing any other assigned duties.

To be successful in thisposition, you will bring:

* A highschool diploma and three years of administrative experience, or combination ofeducation and relevant experience.
* Proficiency in computer skills and demonstrated experience withoffice software and email applications.
* Demonstrated success in following through and completing routinetasks.
* Strong organizational skills and attention to detail.
* Strong verbal and written communication skills.
* Excellent customer service and interpersonal skills.
* An ability to prioritize and multi-task.

In addition, preferred requirements include:

* MS Office, Outlook, and Box experience
* Consistentwith its obligations under the law, the University will provide reasonableaccommodation to any employee with a disability who requires accommodation toperform the essential functions of his or her job.

Why Stanford is for You

Imagine aworld without search engines or social platforms. Consider lives saved through first-ever organ transplants and research tocure illnesses. Stanford University has revolutionized the way we live andenrich the world. Supporting this mission is our diverse and dedicated 17,000 staff.We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

* Freedomto grow. We offer career development programs, tuitionreimbursement, or audit a course. Join a TedTalk, film screening, or listen toa renowned author or global leader speak.
* A caringculture.We provide superb retirement plans, generous time-off, and family careresources.
* A healthieryou.Climb our rock wall, or choose from hundreds of health or fitness classes atour world-class exercise facilities. We also provide excellent health carebenefits.
* Discovery andfun.Stroll through historic sculptures, trails, and museums.
* Enviableresources.Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply

We invite you to apply for thisposition by clicking on the "Apply for Job" button. To be considered, pleasesubmit a cover letter and résumé along with your online application. Yourone-page cover letter should briefly describe your background in customerservice and provide examples of your experience with attention to detail,responsiveness, and decision-making.

About Stanford University

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. The school’s faculty, students and alumni have established thousands of companies and laid the technological and business foundations for Silicon Valley. Today, the school continues to seek solutions to important global problems and educate leaders who will make the world a better place.